Executive Assistant to the Chief Executive Officer (CEO)

Loenbro•Dallas, TX

13h•Onsite

About The Position

We are seeking a highly strategic and proactive Executive Assistant to the CEO who serves as a trusted partner and force multiplier, enabling the CEO to focus on the company's highest-value priorities. This role requires exceptional judgment, discretion, executive presence, and the ability to anticipate needs, synthesize complex information, and drive organizational follow-through. The ideal candidate operates with urgency, professionalism, and confidence, acting as an extension of the CEO in managing time, communications, preparation, and coordination of critical business initiatives.

Requirements

5+ years of experience supporting a CEO, President, Founder, or other C-suite
Exceptional organizational, project management, and time management skills with the ability to manage multiple priorities in a fast-paced environment.
Outstanding written and verbal communication skills with the ability to interact professionally across all levels of the organization.

Nice To Haves

Industry experience is preferred.
Bachelor's or Master's degree preferred

Responsibilities

Own and optimize the CEO's calendar and time, serving as a strategic gatekeeper who aligns priorities, resolves conflicts, and ensures the CEO is prepared for all meetings, engagements, travel, and executive reviews.
Act as an extension of the CEO in managing communications, including email triage, drafting executive-level correspondence, facilitating follow-up, and ensuring critical matters receive timely attention.
Coordinate all executive travel including Scheduling Aircraft and Pilots, site visits, speaking engagements, and logistics, ensuring seamless execution and alignment with business objectives.
Facilitate executive meetings by managing agendas, documenting key decisions, tracking action items, and ensuring execution of agreed-upon outcomes.
Anticipate issues, opportunities, and organizational dynamics by maintaining awareness of company priorities, stakeholder relationships, and emerging business needs; proactively recommend solutions and required actions.
Handle highly confidential information with the utmost discretion and professionalism.
Build and maintain strong relationships with board members, executive leaders, customers, vendors, and other key stakeholders on behalf of the CEO.
Supporting other executives (COO, CSO, and CFO) as needed
Other duties may be assigned as needed to support executive leadership and business operations.