Executive Assistant to the CEO

Rimes Technologies • New York, NY

22h • Hybrid

About The Position

The Executive Assistant to the CEO is a high-impact, high-visibility role at the heart of the organisation, providing exceptional, proactive support to enable the CEO to deliver on strategic and operational priorities. You will act as a trusted partner to the CEO, Chief of Staff, Board of Directors and the broader Executive Team, ensuring seamless coordination, forward planning, and best-in-class executive support. This opportunity places you at the centre of decision-making, executive communication, governance rhythms, and leadership alignment — with influence across the entire business.

Requirements

• Substantial experience supporting a CEO or equivalent executive in a complex, fast-paced environment.
• Exceptional organisational and time-management skills, able to manage multiple priorities under pressure.
• Outstanding written and verbal communication skills with exceptional attention to detail.
• Proven experience managing Board-level governance processes.
• Demonstrated ability to handle confidential information with absolute discretion.
• Strong interpersonal skills and the ability to build trusted relationships with senior leaders and external stakeholders.
• Advanced proficiency in Microsoft Office Suite and virtual collaboration tools.
• Advanced AI productivity skills, with the ability to use AI tools to streamline workflows, automate tasks, and 3× overall productivity.
• Proactive, solutions-focused mindset with the ability to anticipate needs and operate independently.
• Sound judgement, resilience, and composure in high-pressure environments.
• Alignment with Rimes values, professionalism, and commitment to excellence.

Responsibilities

• Manage a complex, fast-changing executive diary with strong judgement around prioritisation, protecting time for strategic work and preparation.
• Coordinate meetings, leadership forums, and follow-ups to ensure timely execution of actions.
• Act as the primary gatekeeper for the CEO’s office, handling correspondence, calls, and stakeholder queries with confidentiality and discretion.
• Prepare briefing materials, agendas, talking points and executive packs to ensure the CEO is fully informed ahead of key engagements.
• Oversee inbox management, flagging priorities and drafting communications that reflect the CEO’s voice and intent.
• Manage complex domestic and international travel logistics, including itineraries, accommodation, visas, and contingency planning.
• Handle sensitive information, expenses, invoices, and administrative processes with accuracy and professionalism.
• Lead end-to-end planning and execution of executive events, strategy offsites, leadership days, and Board-related engagements.
• Provide seamless coverage for members of the Executive Team when their dedicated assistants are unavailable.
• Collaborate closely with the broader EA/PA community to ensure alignment and effective operational rhythm across the leadership group.
• Provide calendar, administrative, and logistical support to enable delivery of strategic programmes.
• Support cross-functional coordination and communication across teams.
• Ensure alignment between the CEO’s priorities, the Chief of Staff’s initiatives, and the wider leadership agenda.
• Liaise with internal and external partners on behalf of the Chief of Staff.
• Coordinate and manage Board and Committee meetings, including scheduling, documentation, logistics, and governance timelines.
• Act as a primary liaison between the CEO’s office and Board Members, ensuring timely, accurate communication.
• Support onboarding of new Board Members, including documentation, orientation, and induction arrangements.
• Maintain the annual governance calendar in partnership with Company Secretarial and Legal teams.

Benefits

• Comprehensive medical plan options (PPO & HSA) with generous employer premium contributions
• 3% company 401(k) contribution (no employee contribution required; fully vested immediately)
• Company HSA contributions up to $3,400/year
• Dental & Vision coverage
• Company-paid Life & AD&D Insurance
• Company-paid Short-Term & Long-Term Disability coverage
• Flexible Spending Accounts (Health, Dependent Care, Commuter)
• Supplemental voluntary benefits (pet insurance, voluntary life, legal services, identity protection, accident, critical illness, etc.)
• Competitive pay and bonus eligibility
• Flexible hybrid work environment

What This Job Offers

• Job Type: Full-time
• Career Level: Executive
• Education Level: No Education Listed
• Number of Employees: 251-500 employees