Executive Assistant to the CEO

Self-Help•Durham, NC

12d•Onsite

About The Position

The Executive Assistant to the CEO provides executive level administrative support to the CEO and other senior leaders of the organization. The Executive Assistant role involves work of a highly confidential nature where discretion is vital, use of good judgment in a variety of situations, and the ability to prioritize conflicting needs and priorities successfully.

Requirements

Associates Degree or an equivalent relevant experience.
7 years of increasingly responsible administrative support experience.
Experience providing executive level support preferred.
Strong commitment to our mission – creating economic opportunity for traditionally underserved communities.
Preference for working in organizations that place priority on teamwork and collaboration
Advanced problem-solving skills and ability to resolve potential conflicts.
Excellent interpersonal skills including the ability to interact with individuals at all levels.
Excellent written and verbal communication skills.
Ability to easily adapt to changing priorities and to effectively plan, organize and prioritize work, including the ability to identify and/or accelerate priorities, when needed.
Knowledge of administrative and clerical procedures, managing files and records, designing forms, and other offices procedures and terminology.
Proficient with Microsoft Office suite, intermediate excel skills, comfortable working with technology.
Ability and willingness to work overtime, when needed.
Ability to demonstrate Self-Help's Core Values: o Mission Before Self o Service With Excellence o Embracing & Promoting Change o Results Not Credit o Diversity as a Strength o Financial Sustainability for Mission Impact

Responsibilities

Compiling and delivering timely and accurate Board Packets for monthly Board Meetings.
Ensure clear and timely communication with board members, receipt and distribution of reports, efficient preparation for meetings, and timely and accurate follow-up
Managing the calendar of the CEO
Coordinating travel and confirming travel logistics
Completing and tracking of expense reports
Conducting follow-up needed from events
Composing correspondence based on verbal direction and/or based on knowledge of company policies or procedures
Reading and route incoming mail; file correspondence and other records; maintain electronic as well as manual file systems
Responding to visitors or callers seeking access to the CEO or seeking organizational information, ascertain the nature of the query and direct them to the appropriate person for response and/or provide information when able
When appropriate, schedule appointments as requested
Prioritizing and resolving conflicting needs, proactively identifying potential solutions to anticipated conflicts and following through on all tasks to completion with minimal direction and within the appropriate deadlines
Handling all matters with the highest level of confidentiality and discretion
Provide support for the development and coordination of all materials to be utilized during general meetings, board meeting, and special events
Arrange catering, video, and conferencing needs for general meetings, board meetings, and special events
Record minutes of meetings and distribute to meeting participants, in a timely manner, as needed