Bilingual Executive Assistant to the CEO
About The Position
We are seeking a highly organized, proactive, people-oriented, bilingual (Spanish/English) Executive Assistant to the CEO. This key operational role supports strategic initiatives, facilitates communication across departments, and helps maintain organizational efficiency. The ideal candidate is detail-oriented, charismatic, professional, and able to manage fast-paced executive demands with exceptional follow-through. The position supports the CEO’s calendar, communications, meetings, travel, reports, confidential information, and strategic projects. It also involves compiling executive summaries across organizational areas, supporting process improvement and contract applications, monitoring insurance rate changes, visiting California centers, managing the internal escalation inbox, and maintaining dashboards and leadership action items. The role works in a hybrid format and requires travel to BTA centers in California.
Requirements
- Bachelor’s degree required.
- At least 3 years of experience as an Executive Assistant or in a similar role.
- Bilingual in English and Spanish.
- Strong proficiency in Microsoft Office, Outlook, and organizational tools.
- Ability to work in a hybrid format and travel to BTA centers in California.
- Highly organized and structured, with strong communication and interpersonal skills.
- Strong analytical and problem-solving mindset.
- Ability to work under pressure and meet tight deadlines.
- Reliable, proactive, and committed to high-quality execution.
- Ability to collaborate with diverse teams and maintain confidentiality.
Responsibilities
- Manage the CEO’s calendar, priorities, and daily workflow.
- Coordinate internal and external executive communications.
- Assist with travel coordination and logistics.
- Prepare and review reports, presentations, and executive documents.
- Organize and safeguard confidential information.
- Coordinate executive meetings, create agendas, document minutes, and ensure follow-up on action items.
- Support strategic projects and track progress across departments.
- Compile executive summaries and reports from Finance, HR, Billing, Intake, Scheduling, Clinical, IT, Guatemala operations, and other areas.
- Assist with internal organizational reengineering and process mapping.
- Support applications for new contracts with counties and insurance providers.
- Monitor insurance rate changes and coordinate with Finance.
- Conduct site visits to centers to assess operations and prepare executive feedback reports.
- Manage the internal escalation inbox and ensure timely responses to staff needs.
- Maintain and update dashboards, such as Monday.com, and track leadership action items.
Benefits
- Competitive salary based on experience.
- Corporate benefits package.
- Professional development and growth opportunities.
- Mission-driven, collaborative work environment.
Stand Out From the Crowd
Upload your resume and get instant feedback on how well it matches this job.
What This Job Offers
Job Type
Full-time
Career Level
Mid Level
