DoD SkillBridge: Executive Assistant to the CEO

Vets2PM•Orange, CA

6d•Hybrid

About The Position

Jacob Green & Associates is seeking a transitioning military professional to serve as Executive Assistant to the CEO of a rapidly growing consulting firm that supports local government agencies throughout California. The role combines executive support, operations coordination, and mission support, including managing the CEO’s schedule, coordinating competing priorities, anticipating needs, and ensuring follow-through. The position reports directly to the CEO/Owner. The successful candidate is highly organized, detail-oriented, adaptable, proactive, and comfortable working in a fast-paced environment. The role is hybrid in the Irvine/Tustin area of California, and applicants must live in Orange County. Applicants must be active-duty U.S. military members who qualify for the DoD SkillBridge Program. The company describes its culture as collaborative, mission-driven, and focused on teamwork, service excellence, and professional growth. Fellow veterans are available to support SkillBridge team members.

Requirements

Must be an active-duty U.S. military member who qualifies for the DoD SkillBridge Program.
Must live in Orange County, California.
Strong organizational skills and exceptional attention to detail.
Ability to adapt quickly to changing priorities and thrive in a fast-paced environment.
Demonstrated initiative and sound judgment.
Experience supporting senior military leaders while managing complex schedules and coordinating competing priorities is valued.

Nice To Haves

Experience in roles such as Executive Assistant, Executive Administrative Assistant, Commander’s Executive Assistant, Commander’s Support Staff, Command Support Staff, Administrative Specialist, Administrative NCO, Executive Officer, Operations Specialist, Operations NCO, Personnel Specialist, Human Resources Specialist, Command Secretary, Senior Enlisted Administrative Support, Protocol Officer, Protocol Specialist, Military Aide, Aide-de-Camp, Staff Officer with executive coordination experience, or Logistics Coordinator/Administrative Operations Specialist.
Experience supporting senior military leaders and coordinating complex schedules and competing priorities.

Responsibilities

Provide administrative support to the executive leadership team, including calendar management, scheduling, and travel coordination.
Coordinate requests and priorities and ensure follow-through across the company.
Provide light project support to the CEO.
Maintain CRM records and assist with client follow-up and CEO email correspondence.
Coordinate the CEO’s keynote speaking engagements, including client communication and logistics.
Plan and support meetings, CEO-hosted functions, and internal company training days.
Answer the main office phone and direct inquiries.
Order supplies, track inventory, and keep the office organized.
Provide in-person support at California events, including book signings, conference booths, and on-site logistics.
Assist with occasional personal tasks for the CEO, such as scheduling medical appointments; these tasks are approximately 5% of the role.
Support other tasks and projects as needed.