Executive Assistent to the CEO & Office Manager

NimbleWay•New York, NY

16d

About The Position

Nimble is seeking a highly organized, proactive, and discreet Executive Assistant to the CEO who will provide high-level executive and personal support while overseeing day-to-day office management. This hands-on, high-trust role calls for sound judgment, strong organizational skills, attention to detail, and the ability to manage multiple priorities in a fast-paced startup environment. Flexibility and responsiveness are important; occasional availability outside standard business hours, including evenings and weekends for urgent matters, is expected. The role manages the CEO’s calendar, meetings, travel, priorities, and sensitive information; supports personal and administrative matters; and serves as a trusted point of contact for stakeholders. It also owns office operations and employee experience, including vendors, facilities, onboarding, office policies, the US office operations budget, company events, offsites, celebrations, and workplace culture initiatives. Nimble builds AI web search products that provide businesses with accurate, auditable programmatic access to the web. The company says its products serve businesses in financial services, retail, market intelligence, and coding, and that it has raised more than $70 million. The role offers the opportunity to support a fast-moving, mission-driven team building a technical platform for AI and enterprise decisions.

Requirements

At least 3 years of proven experience as an Executive Assistant, preferably supporting a senior executive or CEO.
Exceptional organizational and time-management skills.
A high level of discretion, maturity, and judgment.
Strong communication and interpersonal skills.
A proactive, hands-on approach, with the ability to anticipate needs and solve problems independently.
Comfort managing both executive priorities and operational details.
Ability to work in a fast-paced, dynamic startup environment.
Strong attention to detail and a can-do attitude.
Flexibility and a high level of responsiveness, including occasional availability outside standard business hours for urgent matters.

Responsibilities

Manage the CEO’s complex calendar, meetings, travel, and day-to-day priorities.
Handle sensitive and confidential information with discretion.
Support the CEO with personal and administrative matters, including coordination with personal staff and service providers.
Act as a trusted gatekeeper and point of contact for internal and external stakeholders.
Anticipate needs, identify priorities, and proactively resolve issues.
Own day-to-day office operations and the overall office experience.
Create a welcoming, collaborative office environment and help build office culture.
Manage office vendors, suppliers, facilities, and service providers.
Keep the office organized, functional, and welcoming for employees and guests.
Provide a smooth onboarding experience for new team members.
Collaborate with HR to update and maintain office policies.
Collaborate on the US office Operations budget and support efficient use of resources.
Manage agendas, travel arrangements, appointments, and related needs for management.
Plan and execute company events, offsites, SKOs, holiday celebrations, and team-building activities.
Foster a positive office culture through employee wellbeing and workplace experience programs.