Executive Assistant to the CEO & Executive Office

The Executive Leadership Council•Washington, DC

1d•Hybrid

About The Position

The Executive Leadership Council (ELC) seeks a highly capable, polished, and exceptionally organized Executive Assistant to the President & CEO to provide high-touch executive, administrative, and operational support within the Office of the Chief of Staff. Reporting to the Chief of Staff, this role is responsible for supporting the day-to-day effectiveness of the President & CEO while helping ensure continuity, responsiveness, and disciplined execution across the executive office. This role is designed to support both current executive priorities and CEO transition activities. As such, the Executive Assistant will serve as a critical partner in managing calendars, travel, briefing materials, follow-up coordination, stakeholder communications, and executive office logistics, while also supporting transition planning, onboarding readiness, and continuity of operations during periods of leadership change. The ideal candidate brings strong executive support experience, excellent judgment, discretion, and responsiveness, along with the ability to manage shifting priorities, complex schedules, and sensitive information in a high-visibility environment. This role requires a professional who can operate with confidence and maturity, anticipate needs, create order, and ensure that senior leaders are well prepared, well supported, and positioned for success. This is a part-time role expected to operate with flexibility based on executive priorities and business needs, while maintaining strong availability during core business hours and timely responsiveness to high-priority matters.

Requirements

Minimum of 6+ years of Executive support experience, preferably within a large nonprofit, Fortune 1000 corporate, or a complex organizational environment with progressive responsible executive support, chief of staff support, or senior administrative experience, preferably supporting President & CEO, Executive Director, C-suite, or other senior executive leaders.
Corporate, nonprofit, and/or corporate consulting experience with regular exposure to senior executives and C-suite leaders, with demonstrated ability to engage credibly and support high-priority relationships in high-touch environments preferred.
Experience supporting senior leaders through transitions, special projects, board-facing work, executive onboarding, or other high-priority operational changes strongly preferred.
Demonstrated experience & success in administrative operations such as managing complex calendars, travel, briefing materials, correspondence, expense & contract management, and executive follow-up in a fast-paced, high-visibility environment.
Demonstrated ability to work independently, anticipate needs, and bring structure, follow-through, and responsiveness to executive support work.
High degree of discretion, sound judgment, maturity, and ability to handle confidential and sensitive information appropriately in all interactions.
Demonstrated success in Proactive Ownership such as the anticipation of needs, identifies solutions, and taking initiative.
Proficient with Microsoft productivity suite such as Outlook, Teams, SharePoint, productivity tools (e.g., Zoom, Concur, Asana, Slack, CRM systems) as well as other functional software relevant to area of responsibility.

Nice To Haves

Bachelor's degree in Business Administration, Project Management, Non-Profit Leadership, Public Administration, Organizational Leadership, or a related field preferred; equivalent relevant experience may be considered in lieu of a degree.
Master's preferred.

Responsibilities

Manage and prioritize the President & CEO's calendar, including scheduling complex internal and external meetings, resolving conflicts, and ensuring alignment with strategic priorities and time-sensitive business needs.
Support the effective use of executive time by sequencing meetings thoughtfully, confirming objectives, coordinating follow-up actions, and helping maintain focus on priority initiatives.
Coordinate domestic travel arrangements and prepare clear, comprehensive itineraries and logistics as needed.
Prepare, organize, and quality-check briefing materials, presentations, reports, agendas, and background documents for meetings, events, and executive engagements.
Draft, edit, format, and proofread select correspondence, communications, and executive documents on behalf of the President & CEO with professionalism, accuracy, and discretion.
Anticipate routine support needs, proactively identify scheduling or information gaps, and help ensure the executive office operates with efficiency and readiness.
Provide administrative and coordination support for CEO transition activities, helping ensure continuity of operations, strong communication flow, and smooth executive office handoffs.
Partner with the Chief of Staff to support transition planning, onboarding logistics, leadership briefings, stakeholder meeting preparation, and related follow-through for incoming or transitioning executive leadership.
Help maintain continuity across critical meetings, materials, schedules, contact records, and executive office processes during periods of leadership change.
Track transition-related priorities, deadlines, and action items, escalating issues and identifying gaps that may affect readiness, sequencing, or stakeholder experience.
Support the preparation of transition materials, briefing books, and organizational context documents that help position leadership for informed and effective decision-making.
Contribute to a smooth, professional, and well-coordinated transition experience for internal and external stakeholders, while protecting confidentiality and managing sensitive information with care.
Support communication and coordination with internal and external stakeholders on behalf of the President & CEO and Chief of Staff, ensuring professionalism, responsiveness, and follow-through.
Serve as a dependable point of coordination for meeting logistics, scheduling communications, document requests, and select executive office correspondence.
Maintain a high standard of professionalism and discretion in all interactions with senior leaders, staff, members, partners, and external constituents.
Help facilitate timely communication, next steps, and issue resolution across executive office priorities, ensuring stakeholders are appropriately informed and aligned.
Use sound judgment in handling sensitive requests, confidential matters, and shifting priorities in a high-touch executive environment.
Process expense reports, manage receipts, and support timely and accurate submission of executive office expenses and related documentation.
Assist with invoice processing, vendor coordination, and basic financial tracking in partnership with internal stakeholders, ensuring accuracy, completeness, and follow-through.
Manage shared drives and archives (e.g., SharePoint, Teams, or OneDrive) to ensure consistent organization and governance.
Provide high-quality document preparation, formatting, editing, and proofreading support for executive materials, presentations, and internal documents.
Maintain organized records, files, and support materials that strengthen continuity, accessibility, and overall executive office efficiency.
Help ensure that administrative workflows, supporting documents, and routine office processes are handled in a timely, organized, and dependable manner.
Prepare agendas, gather materials, and distribute pre-read packets for ELT meetings.
Attend meetings as requested to record key decisions, notes, and action items.
Follow up on action items to ensure progress and accountability.
Draft, proofread, and edit internal communications, memos, and presentation materials for the ELT.
Maintain the confidentiality of all organizational, personnel, and financial information.
Work in close collaboration with the Chief of Staff to synchronize administrative workflows with strategic priorities.
Ensure that all scheduling, materials, and communications reflect the strategic direction set by the CEO and the Executive Leadership Team.
Provide administrative insight and feedback to support the Chief of Staff's management of the CEO's operating rhythm.
Serve as a trusted liaison between the Executive Office, Executive Leadership Team, and internal or external stakeholders, maintaining professionalism and alignment with organizational values.
Operate successfully within a part-time (25-30hrs.) support model, demonstrating flexibility, strong prioritization, and responsiveness in alignment with the CEO's needs and organizational priorities.
Maintain availability during core business hours (8am-6pm) as needed, with scheduling flexibility to support priority meetings, urgent requests, and time-sensitive business matters.
Bring strong judgment, professionalism, and personal accountability to managing multiple priorities efficiently within a dynamic executive office environment.
Create and manage a seamless information sharing workflow within the CEO, the Executive Office, and the overall organization.
Contribute to the achievement of established department goals and objectives and adhere to department policies, procedures, quality standards, and safety standards.
Maintain current professional and technical knowledge by attending educational workshops, reviewing professional publications, establishing professional networks, and participating in professional associations.
Ability to work in a fast-paced office environment, demonstrating a flexible approach with short deadlines, and the ability to maintain high project organization, multitask, and a focus on quality of results with attention to detail in an ever-changing environment.
Perform other duties as needed.