Executive Assistant to Market President

SAFE Credit Union•Folsom, CA

7d•$85,000 - $100,000

About The Position

The Executive Assistant to the Market President provides comprehensive, confidential executive support and manages office operations. The role works one-on-one with the Market President and serves as the primary contact for internal and external constituencies on matters related to the Market President. It requires strong judgment, discretion, initiative, and the ability to anticipate needs, manage competing priorities, and respond professionally in a fast-paced environment. The position manages calendars and email; coordinates meetings, retreats, travel, correspondence, reports, presentations, expenses, and special projects; and supports communication and outreach. It also helps maintain office supplies, processes mail, provides hospitality to guests, and assists with events and other organizational duties as assigned. The role requires an associate degree or equivalent, or three to six years of related experience and/or training, or an equivalent combination. The successful candidate will bring executive support experience, strong communication and organizational skills, discretion, technical proficiency, sound judgment, and the ability to work independently and collaboratively in a diverse, fast-paced environment.

Requirements

Associate degree or equivalent from a two-year college or technical school; or three to six years of related experience and/or training; or an equivalent combination of education and experience.
Significant executive support experience, including support for C-level executives.
Strong ability to execute work with a diversity, equity, and inclusion lens.
Expert proficiency with Microsoft Office and desktop publishing software, including the ability to design and edit graphic presentations and materials.
Technical proficiency and problem-solving skills involving IT infrastructure, IT support and troubleshooting, and cloud-based or web-based applications.
Strong verbal and written communication skills, including spelling, grammar, proofreading, editing, listening, and empathy.
Exceptional organizational skills and attention to detail.
Professionalism when working with board members, senior executives, staff, community leaders, donors, funded partners, and the public.
Ability to make informed decisions about priorities and available time.
Ability to manage a high volume of tasks and projects with little or no guidance and respond with appropriate urgency.
Integrity, discretion, and sound judgment when handling confidential information.
Ability to adapt quickly, interpret situations without instructions, and deliver quality work on time.
Excellent time management, common sense, and interpersonal skills.
Willingness to do what is necessary to complete the work.
Ability to work independently on projects from conception through completion and under pressure while handling varied activities and confidential matters.
Ability to work in a fast-paced, do-it-yourself, start-up environment, within cross-functional teams, and with diverse communities.
Ability to interpret written, oral, or schedule-based instructions and solve practical problems with limited standardization.
Ability to sit regularly; talk or hear; and use hands to finger, handle, or feel objects, tools, or controls.
Ability to occasionally stand, walk, reach, stoop, kneel, crouch, or crawl, and occasionally lift or move up to 10 pounds.
Close vision.

Nice To Haves

Nonprofit board experience is highly preferred.

Responsibilities

Manage the Market President’s calendar and email, prioritize inquiries and requests, resolve scheduling conflicts, and recommend actions to support smooth daily operations.
Support the Market President’s leadership through special projects; prepare complex documents, reports, presentations, correspondence, and meeting materials; maintain contact lists; arrange travel; and complete expense and mileage reports.
Serve as the primary contact for internal and external constituencies regarding the Market President, handling confidential or critical matters and determining appropriate responses or referrals.
Keep the Market President informed of upcoming commitments and responsibilities, monitor relevant issues, and anticipate needs before meetings and conferences.
Coordinate meetings and retreats and assist with staff meetings and events.
Facilitate communication between the Market President and staff, maintain trust and credibility with the Executive Team, and assign project work to appropriate staff on the Market President’s behalf.
Coordinate the Market President’s outreach activities and follow up with contacts to cultivate ongoing relationships.
Replenish office materials, including snacks, printer supplies, paper, and office supplies.
Provide event management support as requested.
Welcome guests and help create a hospitable environment.
Process and distribute daily mail.
Perform other projects and duties as assigned for the benefit of the organization.

Benefits

Full medical, vision, and dental coverage.
401(k) matching.
Health savings account (HSA) and flexible spending account (FSA).
Professional development opportunities, including training programs, workshops, and mentorship.
Recognition and appreciation of employee achievements and contributions.
Flexible work arrangements, including remote work options and flexible scheduling.
Inclusive, collaborative, and supportive company culture.
Career growth opportunities and internal promotions.
Support for work-life balance.
Employee empowerment and autonomy.
Employee resource groups, a YOUnity Council, and a focus on diversity, equity, inclusion, and belonging.
Wellness programs and resources promoting physical and mental health.