Executive Assistant to General Manager

Gale Hotels•Miami, FL

5d•Onsite

About The Position

The Executive Assistant to the General Manager at GALE Hotels plays a pivotal role in supporting the overall operations and management functions. This position requires a proactive and organized individual who can efficiently handle administrative tasks, coordinate schedules, and contribute to the smooth functioning of the hotel.

Requirements

Proven experience as an executive assistant or in a similar role.
Excellent organizational and multitasking abilities.
Strong communication skills, both written and verbal.
Proficient in Microsoft Office Suite (Outlook, Word, Excel).
Ability to maintain confidentiality and handle sensitive information with discretion.
Detail-oriented and able to work independently with minimal supervision.
2+ years of experience in an executive support role.
Excellent verbal and written English language skills.
Ability to read, write, and comprehend instructions, correspondence, memos, and reports.
Ability to effectively present information in one-on-one and small group situations to customers, clients, and other employees of the organization.
Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form.
Ability to deal with problems solving several concrete variables in standardized situations.

Nice To Haves

Bachelor’s degree in business administration, Hospitality, or a related field preferred.

Responsibilities

Provide high-level administrative support to the General Manager, including calendar management, travel arrangements, and correspondence.
Assist in preparing and organizing meetings, presentations, and reports for the General Manager.
Coordinate communication between various departments, ensuring effective information flow.
Collaborate with Human Resources to support the recruitment process, including scheduling interviews and onboarding new team members.
Manage and maintain confidential files, records, and documents for the General Manager.
Assist in residential sales efforts, including client communication and prospect follow-ups.
Act as a liaison between the General Manager and department heads, ensuring seamless communication and execution of tasks.
Assist in budgetary and financial tasks, including expense tracking and reporting.
Monitor and respond to emails, phone calls, and inquiries on behalf of the General Manager.
Handle special projects and assignments as directed by the General Manager.