Senior Executive Assistant to the General & Deputy General Counsels

NBA NBA•New York, NY

4d•Hybrid

About The Position

Provides primary administrative support to the NBA's General Counsel and two Deputy General Counsels, exercising a high level of professionalism, discretion, attention to detail, and responsiveness. Provides additional support on department administrative matters, including coordinating logistics for Legal Department staff and guests attending NBA events, processing expenses for the Legal Department Meeting Card, P-Card, and BTA, and arranging Legal Department staff meetings and events. Individual should be self-motivated, communicate effectively, and demonstrate a creative approach to problem-solving.

Requirements

10 years of experience supporting a senior executive
Organized, strong attention to detail, efficient
Excellent oral and written communication skills
Exceptional interpersonal skills and effectiveness in communicating across all levels of an organization, including senior level management; friendly, professional, and help-oriented demeanor
Ability to maintain the highest level of confidentiality
Track record of successfully working as part of a team in a fast-paced, deadline-driven office environment
Advanced aptitude with all Microsoft Office applications, including Word, Excel, and PowerPoint, and ability to work with enterprise software programs

Nice To Haves

Prior experience supporting lawyers preferred
Notary Public preferred

Responsibilities

Manage calendars for the General Counsel and Deputy General Counsels and schedule, plan, and coordinate meeting logistics, including booking conference rooms, greeting guests, arranging for catering and tech support, as needed, and performing other tasks related to the execution of in-person meetings
Manage travel schedule and arrangements for General Counsel and Deputy General Counsels, including necessary adjustments after hours or on weekends
Prepare and process expense reports for General Counsel and Deputy General Counsels
Manage incoming communications to General Counsel and Deputy General Counsels, including answering/redirecting phone calls and appropriately routing incoming correspondence and inquiries
Assist in document preparation (including proofreading, redacting, reformatting, copying, scanning, and binding), processing agreements for signature through DocuSign, and distributing/maintaining copies of agreements
Provide support for communications with members of the Board of Governors, owner committees, and senior executives, including assistance in meeting scheduling, set-up and preparing correspondence and other materials
Manage distribution and filing of department-wide and company-wide memos from General Counsel and Deputy General Counsels
Maintain filing system for fine letters and related documents
Interact with people at all levels of the organization, including senior management at the NBA and the teams, as well as business partners and vendors
Manage scheduling, planning and logistics coordination for all departmental meetings and events
Coordinate logistics (credentials, hotels, tickets, hospitality, etc.) for Legal Department staff and guests to attend NBA events (e.g., NBA All-Star, NBA Draft)
Process expense reports for the Legal Department Meeting Card, P-Card, and BTA
Maintain Legal Department distribution lists, binders, and charts, and assist in the organization and maintenance of paper and electronic Legal Department files, documents, and records
Maintain office supplies, tech equipment, and other necessary work tools for Legal Department staff
Order departmental gifts (for staff and external vendors)