Executive Assistant to the Deputy Commissioner of Strategic Initiatives

City of New York•New York City, NY

5h•Onsite

About The Position

The NYC Department of Probation (DOP) is a world leader in working creatively and effectively engaging with people under court-mandated community supervision. Through innovative partnerships with people and organizations throughout New York City, DOP provides opportunities for those on probation to access services and opportunities that positively impact their life trajectory. Following the best current data on “what works,” staff at DOP engage in meaningful relationships with those on probation to enhance community safety and decrease recidivism. The NYC Department of Probation (DOP) is seeking a highly organized, proactive, and resourceful Executive Assistant to support the Deputy Commissioner of Strategic Initiatives. This role requires exceptional organizational skills, discretion, and the ability to manage a variety of administrative tasks while anticipating the needs of the Deputy Commissioner. The ideal candidate will thrive in a dynamic environment, be a strong communicator, and excel at managing competing priorities with professionalism and efficiency.

Requirements

A baccalaureate degree from an accredited college and two years of experience in community work or community centered activities in an area related to the duties described above; or
High school graduation or equivalent and six years of experience in community work or community centered activities in an area related to the duties as described above; or
Education and/or experience which is equivalent to "1" or "2" above. However, all candidates must have at least one year of experience as described in "1" above.

Nice To Haves

Exceptional organizational skills
Discretion
Ability to manage a variety of administrative tasks while anticipating the needs of the Deputy Commissioner
Thrive in a dynamic environment
Strong communicator
Excel at managing competing priorities with professionalism and efficiency

Responsibilities

Oversee and maintain comprehensive calendars, scheduling appointments, meetings, interviews, and events.
Anticipate needs and ensure the Deputy Commissioner’s schedule is optimized for efficiency and productivity.
Manage scheduling, office management tasks, and day-to-day operations of Strategic Initiatives Office.
Prepare and organize meeting materials, ensuring all necessary documents are available in advance.
Collect, edit, and prepare briefing materials, talking points, presentations, and correspondence.
Maintain clear and effective communication internally and externally.
Build and maintain professional relationships with internal and external stakeholders to support Strategic Initiatives' initiatives and objectives.
Leverage these relationships to facilitate collaboration and ensure the office’s priorities are met efficiently.
Address a wide range of high-volume and sensitive priorities, questions, and issues from internal staff and external stakeholders.
Accurately determine appropriate follow-up actions, escalating matters to senior management when necessary.
Assist in managing internal and external priorities, ensuring alignment with organizational goals.
Anticipate challenges and implement solutions with minimal supervision.
Perform complex tasks independently, meet deadlines, and handle multiple priorities with precision and timeliness.