Executive Assistant to CEO, CFO & General Counsel

NeuroPace•Mountain View, CA

3d•Onsite

About The Position

NeuroPace is a commercial-stage medical device company focused on transforming the lives of people suffering from epilepsy. They are seeking an Executive Assistant to the CEO, CFO, and General Counsel. This individual will be a key partner responsible for ensuring the executives’ effectiveness and efficiency. This role requires exceptional organizational skills, sound judgment, utmost confidentiality, and a proactive mindset to anticipate the needs of the executives in a fast-paced and high-pressure environment. The ideal candidate will have experience supporting public company executives and/or Board of Directors members, demonstrate outstanding communication and discretion, and excel at managing competing priorities with poise and professionalism.

Requirements

3-5 years of experience as an Executive Assistant, preferably supporting a VP, CEO or C-suite executive in a public company or high-growth environment.
Exceptional interpersonal and communication skills developed while serving in customer-service oriented roles, with the ability to interact confidently and effectively with stakeholders at all levels.
Demonstrated ability to maintain discretion and confidentiality when handling sensitive information.
Strong proficiency in technology platforms, especially Windows-based tools like Microsoft Office Suite and collaboration tools (e.g. Teams, OneDrive, SharePoint, etc.).
Detail-oriented, highly organized, and able to manage multiple priorities under tight deadlines.
Flexible; ability to work under pressure and in a fast paced, ever changing environment.
Adept at problem-solving and independently making decisions in ambiguous situations.

Nice To Haves

Experience coordinating board meetings and managing complex stakeholder communications is highly desirable.

Responsibilities

Provide sophisticated calendar management for the CEO, prioritizing and optimizing time to align with company objectives.
Own Corporate Calendar for CEO, CFO, and General Counsel including keeping annual schedule, send invites & manage RSVPs for Board Meetings.
Schedule and manage various meetings, including BOD meetings, leadership team sessions and additional executive commitments.
Manage frequent domestic travel arrangements for the CEO, CFO, and General Counsel, ensuring seamless itineraries, cost-effectiveness, and adherence to company travel policies.
Handle hotel reservations for Board of Directors (BOD) members as required.
Coordinate all logistics and support CEO, CFO, and General Counsel with distribution of materials for board meetings, including managing communications, ensuring compliance, and maintaining confidentiality.
Prepare, reconcile, and submit expense reports promptly and with meticulous attention to detail.
Manage special projects as assigned, ensuring timely and accurate execution.
Plan and act as liaison to ensure execution on Board Meetings, other high-profile meetings, leadership team offsites, and public events, handling contracts, venues, catering, and other logistics.
Support the CEO, CFO, and General Counsel’s participation and manage logistics for attendance for external events including major conferences by coordinating with the Sales & Marketing teams.
Support planning and logistics for CEO’s attendance and participation at internal sales meetings (QBRs, annual meetings, etc.) and other company-wide meetings.
Manage the flow of information and problem solve so that the executives’ time can be freed up to focus on strategic priorities.
Develop and maintain strong relationships across the organization to facilitate seamless communication and collaboration.