Executive Assistant to Founders

Exa•San Francisco, CA

1d•Onsite

About The Position

In the EA role at Exa, you’ll support both our C-suite and broader team with operations, coordination, and scheduling. This is a highly variable, high-trust role where new and unexpected tasks come up often — you’ll be the connective tissue between leadership, the team, and the physical office. This role offers a rare, 30,000-foot view into the inner workings of a hyper growth startup—working directly alongside the CEO and executive team as they scale. You’ll be responsible for maximizing the founders' leverage across the entire organization—owning calendars, clearing bottlenecks, and making sure nothing falls through the cracks. This is an ideal role for someone who thrives in ambiguity, operates with high agency, and wants a front-row seat to building an iconic company.

Requirements

2+ years of experience in operations or in a similar role
Excellent communication and organizational skills - you can engage comfortably with leadership, candidates, investors, and partners
Strong ownership and ability to operate with little direction
Enjoy juggling multiple workstreams and fast-changing priorities
Strong people instincts — you know when to step in, how to help, and when to stay out of the way
Comfortable in a fast-moving, high-growth startup environment
Based in or able to relocate/ commute to San Francisco

Responsibilities

Own scheduling and calendar management for our founders — anticipate conflicts, protect focus time, and keep the day running smoothly
Triage and manage executive communications — know what's urgent, what can wait, and what you can handle directly
Coordinate meetings end to end — scheduling, agendas, follow-ups, and making sure the right people are in the right room at the right time
Support senior recruiting — coordinate interview scheduling and onsite logistics for leadership and executive-level candidates, ensuring a world-class candidate experience
Help plan team events, offsites, and culture moments — from weekly team traditions to company-wide gatherings, you'll help make Exa a place people love to work
Continuously improve systems and workflows — you're not just running processes, you're making them better. Bonus if you enjoy automating parts of your own role
Handle the unexpected — You're ready for anything and energized by variety and ad-hoc tasks.