Executive Assistant to Co-CEO & Corporate Development
About The Position
The Executive Assistant provides high-level administrative support to the Co-Chief Executive Officer (CEO) and the Corporate Development team. This individual is responsible for managing schedules, coordinating meetings and travel, preparing materials, and providing day-to-day administrative support to help the Co-CEO and Corporate Development team operate the business efficiently. There will be need to be close collaboration with the Executive Assistant that supports the other Co-CEO in the Wellesley, MA office. The ideal candidate is highly organized, proactive, detail-oriented, and comfortable working in a fast-paced environment with changing priorities. This position requires professionalism, sound judgment, and the ability to handle confidential and sensitive business information.
Requirements
- Bachelor’s degree preferred or equivalent combination of education and relevant experience.
- 5+ years of Executive Assistant or senior-level administrative support experience preferred.
- Prior experience supporting a CEO, C-suite executive, or other senior leader strongly preferred.
- Experience supporting multiple executives or a team in addition to a senior executive preferred.
- Experience in financial services, private equity, investment banking, corporate development, professional services, or a similar fast-paced corporate environment is a plus.
- Strong experience managing complex calendars, executive travel, and meeting coordination.
- Exceptional organizational and time-management skills with strong attention to detail.
- Ability to prioritize multiple requests and adapt quickly to changing schedules and business needs.
- Excellent written and verbal communication skills.
- Strong judgment, professionalism, and discretion when handling confidential and sensitive information.
- Proactive, resourceful, dependable, and able to work independently.
- Strong interpersonal skills and ability to interact professionally with senior executives and external stakeholders.
- Proficiency with Microsoft Outlook, Word, PowerPoint, and Excel.
Responsibilities
- Manage the CEO’s calendar, including scheduling and coordinating internal and external meetings.
- Coordinate domestic and international travel arrangements, itineraries, accommodations, and transportation.
- Proactively manage scheduling conflicts, changes, and meeting priorities.
- Prepare and organize meeting materials, presentations, correspondence, and other documents.
- Coordinate meetings and communications with senior executives, board members, investors, business partners, and other external stakeholders.
- Assist with meeting logistics and follow-up items as needed.
- Process expense reports, invoices, and other administrative documentation.
- Maintain executive files, contacts, and other confidential information.
- Coordinate executive meetings, dinners, events, and off-site activities.
- Provide general administrative and project support to the CEO as needed.
- Provide administrative support to members of the Corporate Development team.
- Coordinate internal and external meetings related to acquisitions, investments, partnerships, and other strategic initiatives.
- Manage calendars and assist with travel arrangements for members of the Corporate Development team.
- Coordinate meetings and communications with investment banks, advisors, consultants, legal counsel, potential acquisition targets, and other external parties.
- Assist with the preparation, formatting, and organization of presentations, meeting materials, and other documents.
- Help coordinate diligence meetings, management presentations, and other transaction-related activities.
- Maintain organized electronic files and assist with document management for active and prospective transactions.
- Process expense reports and invoices and provide other administrative support to the team.
- Coordinate day-to-day administration of the 8-person NYC office space
- Assist with special projects and team initiatives as needed.
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What This Job Offers
Job Type
Full-time
Career Level
Executive
