Executive Assistant to CEO

PragerU•Los Angeles, CA

8d•Onsite

About The Position

PragerU is seeking an exceptionally sharp, organized, and proactive Executive Assistant to provide administrative support to the CEO as part of a collaborative executive support team. Working closely with the Senior Executive Assistant and other team members, this role helps ensure the Office of the CEO runs smoothly and efficiently. The successful candidate thrives in a fast-paced environment, communicates effectively, exercises sound judgment, and handles routine administrative tasks and complex assignments with equal care. The position is on-site in Los Angeles, California, and includes occasional evening and weekend work as business needs require, as well as travel approximately four to six times per year. PragerU promotes American values through educational videos for people of all ages. The organization describes its mission as promoting American values through the creative use of digital media, technology, and edu-tainment. The role offers a salary target of $85,000–$105,000+, depending on factors including experience, expertise, and market data, and is eligible for an annual bonus based on personal and company performance, in addition to a benefits package.

Requirements

At least 5 years of experience providing executive-level administrative support.
Exceptional written and verbal communication skills and meticulous attention to detail.
Strong organizational skills, including the ability to manage competing priorities, meet deadlines, and follow through consistently.
Proactive self-starter who anticipates needs, takes initiative, and works independently with minimal supervision.
Strong critical-thinking and problem-solving skills, sound judgment, and a high level of discretion.
Adaptability, resourcefulness, and resilience, including the ability to remain composed under pressure and adjust to changing priorities.
Proficiency in Google Workspace, including Gmail, Calendar, Docs, and Sheets.
Collaborative approach and ability to build relationships and communicate effectively with people at all levels, including senior leadership.
Willingness to handle routine administrative tasks and complex assignments with professionalism and attention to detail.
Service-oriented mindset, strong sense of urgency, and willingness to support a demanding executive office.
Flexibility to work occasional evenings and weekends as business needs require.
Willingness and ability to travel approximately 4–6 times per year.

Nice To Haves

Experience providing executive-level administrative support to C-suite executives in fast-paced environments.

Responsibilities

Work with the Senior Executive Assistant and the CEO’s support team to ensure the Office of the CEO operates smoothly and efficiently.
Provide day-to-day administrative support, including calendar management, meeting scheduling, coordinating requests, and managing competing priorities.
Prepare daily agendas, meeting materials, presentations, and other documents for the CEO and executive team.
Coordinate meetings, events, business meals, and reservations, handling logistics accurately and efficiently.
Communicate professionally with internal and external stakeholders, including senior executives, high-net-worth individuals, and donors, while maintaining confidentiality and discretion.
Coordinate business travel arrangements, including transportation, accommodations, and detailed itineraries.
Assist with special projects and company events by providing administrative and logistical support as needed.
Track outstanding requests, follow up on action items, and ensure deadlines and commitments are met.
Anticipate needs, identify potential challenges, and efficiently resolve administrative or scheduling issues.