Executive Assistant, Strategy and Operations

Scotiabank•Toronto, ON

1d•Onsite

About The Position

The Executive Assistant provides high-level administrative and strategic support to senior executives and leadership teams, ensuring seamless day-to-day operations for the Strategy & Operations team (VP-level roles).

Requirements

Minimum 2+ years of experience as an Executive or Administrative Assistant
Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
Experience working in large, complex organizations with significant stakeholder interaction
Exceptional organizational skills with a high degree of autonomy and a proactive, solution-oriented mindset
Strong attention to detail and high level of discretion when handling confidential information
Ability to operate effectively in a fast-paced, high-change environment
Excellent time management, communication, and presentation skills

Responsibilities

Provide senior-level administrative, calendar, and time management support to one or more senior executives
Exercise discretion, confidentiality, sound judgment, and organizational knowledge to effectively support executive priorities
Manage complex calendars by prioritizing meetings, resolving conflicts, and ensuring alignment with daily, weekly, and strategic objectives
Coordinate meetings and events, including logistics, materials, minutes, offsites, and external functions
Manage incoming and outgoing communications, including emails, calls, reports, and internal correspondence
Prepare, gather, and validate information for executive communications, presentations, reports, speeches, and meeting materials
Coordinate travel arrangements, including flights, accommodations, transportation, and detailed itineraries
Process expense reports and maintain accurate records of expenditures and billing
Act as a key liaison and gatekeeper for internal and external stakeholders, including vendors, colleagues, and clients
Identify and support administrative process improvements while ensuring alignment with global policies and controls
Support risk, compliance, AML/ATF, and business continuity requirements, including acting as the Business Continuity Plan (BCP) coordinator when required
Promote a customer-focused, inclusive, and high-performance culture aligned with Scotiabank’s values and Code of Conduct