V101 - Executive Assistant | Operations and Executive Assistant

Job Duck

1d•$1,060 - $1,150•Remote

About The Position

Job Duck is seeking a highly organized and proactive Executive Assistant to support a growing Family Law practice. This role involves managing daily operations, coordinating schedules, and ensuring efficient handling of tasks and communications. The ideal candidate will take ownership, anticipate needs, and seek to improve processes. This is an opportunity for a professional who thrives in a fast-paced environment, values accountability and integrity, and aims to make a meaningful impact through exceptional administrative support.

Requirements

Time Zone: Pacific Standard Time (PST)
Schedule: Monday through Friday, 8:00 a.m. to 5:00 p.m.
Industry: Family Law
Previous Executive Assistant experience performing similar responsibilities is required
Experience managing calendars, appointments, meetings, and executive communications is required
Experience handling administrative support in a professional environment is required
English proficiency required
Executive Calendar Management
Email Management
Administrative Support
Appointment Coordination
Report Creation and Reporting Analysis
Task Follow-Up and Deadline Management
Professional Communication
Phone Support
Workflow Improvement
Process Optimization Software
CRM Management
Accountability
Integrity
Professionalism
Attention to Detail
Time Management
Organizational Skills
Problem Solving
Proactive Mindset
Reliability

Nice To Haves

Familiarity with AI tools such as Claude is preferred
Experience using Clio and Lawmatics is highly preferred
Clio
Lawmatics
Claude AI

Responsibilities

Ensure deadlines, meetings, and important commitments are properly tracked and managed
Monitor email communications and prioritize important matters
Coordinate and book meeting locations as needed
Manage and maintain the executive’s calendar, meetings, and daily schedule
Identify opportunities to improve workflows and administrative processes
Utilize Claude and other available tools to support reporting and data analysis
Maintain accurate records and information within Clio and Lawmatics
Handle inbound and outbound phone communications professionally
Track action items and ensure timely follow-up on tasks and commitments
Assist with administrative tasks related to appointments and scheduling
Create, run, and pull reports from internal systems and databases
Provide high-level executive support while maintaining professionalism and confidentiality