Executive and Operations Assistant

Arcturus • Los Angeles, CA

3d

About The Position

Arcturus is seeking an Operations Co-op to support project management, recruiting coordination, internal operations, company communications, research, and special projects. This role is ideal for someone excited to wear many hats, learn quickly, and contribute wherever needed in a fast-moving startup environment. The co-op will help build the systems that keep the company organized and become a force multiplier for the team. The role offers direct exposure to early-stage startup operations, the chance to work closely with the Founder and CEO, and ownership over projects that enhance the company's organization, efficiency, and effectiveness. It provides exposure to recruiting, operations, project management, communications, and deeptech company building.

Requirements

• Currently pursuing or recently completed a BS, MS, or PhD in operations, entrepreneurship, economics, communications, public policy, engineering, or another relevant field; no specific major is required.
• Excited to work at an early-stage startup and willing to wear many hats.
• Fast learner who is willing to teach themselves new tools, systems, and workflows.
• Highly organized and detail-oriented.
• Strong written and verbal communication skills.
• Proactive, resourceful, and comfortable asking questions when something is unclear.
• Able to handle shifting priorities and move quickly without losing track of details.
• High ownership, strong follow-through, and a positive attitude.

Nice To Haves

• Prior internship, part-time role, or project experience in operations, executive support, recruiting, project management, communications, or a startup environment.
• Familiarity with tools such as Google Workspace, Project Management Software (Jira, Kanbanchi, Trello, ClickUp), Confluence, Ashby, Canva, Affinity, and the Google Suite (Docs, Slides, Sheets, etc.).
• Experience helping with scheduling, recruiting coordination, social media, research, or project tracking.
• Interest in climate, energy, deeptech, materials, manufacturing, or electrification.

Responsibilities

• Help keep internal projects organized by tracking priorities, owners, deadlines, and next steps.
• Translate tasks from meetings into Arcturus' project management system (e.g., Jira, Kanbanchi, ClickUp).
• Support Arcturus’ project management systems, including tools such as Jira, Confluence, Google Workspace, or other platforms.
• Help create and improve lightweight internal processes, templates, checklists, and documentation.
• Support vendor coordination, quote tracking, supply ordering, logistics, and office/lab organization.
• Jump into special projects that help move the company forward, whether that means research, planning, coordination, or execution.
• Help draft and organize social media content for the company.
• Support company communications around milestones, events, hiring, and external visibility.
• Help polish written materials across recruiting, internal communications, operations, and outreach.
• Create first-draft slide decks or simple visual materials for team updates, recruiting, investor updates, or other meetings for the CEO or team to refine.
• Help coordinate recruiting logistics, including candidate scheduling, applicant tracking (Ashby), interview coordination, and follow-up communication.
• Support job posting updates, candidate pipeline tracking, and recruiting-related organization.
• Assist with new hire onboarding logistics, including equipment tracking, account setup checklists, welcome details, and internal documentation.
• Help keep hiring processes organized as the team grows.
• Conduct research on vendors, events, tools, partners, competitors, grants, labs, suppliers, or other topics as needed.
• Build simple trackers, spreadsheets, and databases that help the team make better decisions.
• Help organize contacts, meeting notes, action items, and follow-ups.
• Take ambiguous tasks and turn them into clear next steps, organized documents, or completed projects.
• Handle ad-hoc personal tasks that free up the CEO’s time and attention.
• Manage any additional personal logistics if needed.

Benefits

• Up to a one-year co-op experience with direct exposure to early-stage startup operations
• The chance to work closely with the Founder and CEO and help build company systems from the ground up
• Real ownership over projects that make the company more organized, efficient, and effective
• Exposure to recruiting, operations, project management, communications, and deeptech company building

What This Job Offers

• Career Level: Entry Level