Executive Assistant - Strategy and Operations - SPC
About The Position
Join the team transforming care for people with immune challenges, rare diseases, cancers, and neurological conditions. In Specialty Care, you’ll help deliver breakthrough treatments that bring hope to patients with some of the highest unmet needs. About Sanofi We’re an R&D-driven, AI-powered biopharma company committed to improving people’s lives and delivering compelling growth. Our deep understanding of the immune system – and innovative pipeline – enables us to invent medicines and vaccines that treat and protect millions of people around the world. Together, we chase the miracles of science to improve people’s lives. At Sanofi, we chase the miracles of science to improve lives. We're seeking a detail-oriented, proactive Administrative Assistant to join our Specialty Care North America (SPC NA) Strategy and Operations team in support of operational programs, leadership meetings, and key initiatives across Specialty Care. The Strategy and Operations Office is growing to support key strategic initiatives and operational excellence. This role will work closely with the Head of Strategy & Operations and the Portfolio Operations Manager, serving as a key connector across internal teams, external vendors, and stakeholders. This role is essential to ensuring seamless execution of strategic programs and enabling the Strategy & Operations team to focus on high-impact work.
Requirements
- High School diploma required; Bachelor's degree preferred
- 2–4 years of experience in administrative support, operations, or event support (healthcare/pharma preferred)
- Proficiency in MS Office (Excel, PowerPoint, Word) and collaboration tools (Teams, SharePoint, Smartsheet)
- Strong organization and time-management skills with ability to prioritize multiple deadlines
- Experience with purchase orders and expense management
- Excellent written and verbal communication skills with attention to detail
- Strong interpersonal skills and ability to work across diverse stakeholder groups
- Familiarity with AI-enabled tools and digital platforms to support efficiency
Nice To Haves
- Experience supporting senior-level teams or executives in an administrative or coordination capacity
- Familiarity with pharmaceutical commercial operations
- Experience processing vendor contracts or NDAs
- Exposure to data visualization tools (Power BI, Tableau) a plus
Responsibilities
- Coordinate travel bookings and process expense reports, including flights, hotels, and ground transportation
- Coordinate speaker logistics for programs and events, including travel arrangements and day-to-day communication
- Assist with logistics for internal meetings and events, including registration, rooming lists, catering, AV setup, calendar management, transportation, and space planning
- Support virtual event coordination as needed, including platform setup, attendee communications, and day-of logistics
- Coordinate post-event shipment and materials management, including packing, tracking, and reconciliation of event materials and supplies
- Assist with processing NDAs, Purchase Orders (POs), and invoices in Coupa
- Support the administrative elements of NALT and ComOps biweekly meetings, including coordinating meeting times, collecting and organizing content, and distributing agendas and pre-reads
- Capture meeting notes, distribute action items, and coordinate follow-up across teams for internal Strategy & Operations meetings and workstream calls
- Collect, organize, and maintain program assets (scripts, bios, decks, visuals) and deliverable trackers
- Support JD and org chart formatting, updating, and version maintenance
- Coordinate calendars and internal communications for the team
- Prepare and distribute meeting materials and summary documents
- Maintain organized file repositories and ensure version control
- Track project timelines, deliverables, and status updates across multiple initiatives in collaboration with the Portfolio Operations Manager
- Coordinate slide deck development with vendors or internal teams for leadership programs and workstream meetings, including gathering inputs, managing review cycles, and ensuring timely delivery
- Identify opportunities to streamline administrative workflows and improve ways of working
Benefits
- high-quality healthcare
- prevention and wellness programs
- at least 14 weeks’ gender-neutral parental leave
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
