Executive Assistant Senior

Methodist Le Bonheur Healthcare • Memphis, TN

6d • Onsite

About The Position

The Senior Executive Assistant is responsible for performing a variety of administrative support functions for senior executive management. Ensures the smooth and efficient operation of the office. Models appropriate behavior as exemplified in MLH Mission, Vision and Values. Working at MLH means carrying the mission forward of caring for our community and impacting the lives of patients in every way through compassion, a deliberate focus on service expectations and a consistent thriving for excellence.

Requirements

• High School Diploma or Equivalent
• Progressive office administrative supporting senior leadership, directors or multiple managers
• 5-7 years
• Must be proficient in the Microsoft Office program (Word, Excel, PowerPoint, and Outlook) or programs as indicated in the specific function within the department.
• Ability to understand and compose moderately complex written materials.
• Ability to type at a moderately high speed (55-65 wpm).
• Ability to work without close supervision, exercise independent judgment, and communicate effectively with high-level personnel where tact, diplomacy, and good judgment are essential.
• Ability to operate standard office equipment.
• Ability to perform basic arithmetic calculations as would be acquired through completion of high school.
• Demonstrated interpersonal verbal and written communication skills including being proficient in spelling, punctuation, grammar, and other English language skills.
• Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail.
• Strong interpersonal skills and the ability to build relationships with internal executives, other departments, and external clients or vendors.
• Ability to handle confidential information with discretion.
• Proven interpersonal skills with experience providing complex administrative support in a high-profile environment with tact and diplomacy.
• Demonstrated ability to take initiative, anticipate needs and determine urgent matters that require attention.

Responsibilities

• Performs a wide variety of administrative duties to support the work of the senior executive and staff.
• Answers the telephone and screens calls, processes incoming and outgoing mail, and forwards messages and correspondence to the appropriate staff.
• Prepares requisitions and orders supplies and equipment for the office; assures proper functioning of office equipment.
• Reviews mail of the executive and arranges essential mail in priority action order for the senior executive.
• Assists senior executive in monitoring and controlling budget by maintaining expenses of office supplies, subscriptions, travel, etc.
• Maintains records on budget expenditures for assigned cost centers.
• Proactively creates and maintains effective workflow and communications to accomplish the work of the office which includes the handling of a variety of projects and tasks simultaneously.
• Acts as an administrative liaison for the executive and staff by making appropriate decisions in their absence.
• Maintains confidentiality, tact and respect at all times.
• Manages complex calendars, schedules and coordinates meetings and appointments and travel arrangements for the senior executive and staff.
• Manages meeting materials and documentation, including agenda planning, note taking, synthesizing outcomes, and distribution of materials as well as follow-on action items.
• Prepares and/or reviews, formats, and proofreads correspondence, reports, presentation materials, and other documents to ensure accuracy and completeness.
• Establishes and maintains efficient filing systems for departmental and confidential materials.
• Performs other job functions as requested or needed.

Benefits

• Our Associates are passionate about what they do, the service they provide and the patients they serve.
• We value family, team and a Power of One culture that requires commitment to the highest standards of care and unity.
• Boasting one of the South's largest medical centers, Memphis blends a friendly community, a thriving and growing downtown, and a low cost of living.
• We see each day as a new opportunity to make a difference in the lives of the people in our community.
• Within any role at Methodist Le Bonheur, you can play a rewarding and fulfilling part in helping us provide high-quality, innovative and compassionate care to the people of Memphis and the Mid-South.
• Introduce yourself to our recruiters and we'll get in touch if there's a role that seems like a good match.
• Our goal is to improve every life we touch, including our Associates.
• For over a century, we’ve served the health care needs of the people of Memphis and the Mid-South, and we value the dedicated individuals who play such a crucial role in helping us fulfill our mission.
• With Methodist Le Bonheur, you’ll be recognized and rewarded, treated with respect and given many opportunities to learn, grow and build a fulfilling career.
• Because we’re not at our best until you are at yours.

What This Job Offers

• Job Type: Full-time
• Career Level: Senior
• Education Level: High school or GED