Executive Assistant, Sales
About The Position
Wave Sports & Entertainment (Wave) is seeking an experienced and highly motivated Executive Assistant to support our Sales Leadership team, including the Executive VP/Head of Sales, and Chief Business Officer. This person will serve as the primary support for the Head of Sales, while also managing the calendar of our CBO. In addition, this role will own key Office Management responsibilities, ensuring the smooth day-to-day operation of our workplace, supporting employee experience initiatives, coordinating vendors and facilities, and helping maintain an organized, efficient office environment. The ideal candidate will be a strategic thinker with exceptional organizational skills, a keen eye for detail, and the ability to manage multiple tasks efficiently. As the primary point of contact for internal and external stakeholders, you will be crucial in ensuring smooth operations and effective communication across the organization.
Requirements
- Prior experience supporting Executives in a startup or fast-paced environment
- Exceptional organizational and time-management skills
- Strong written and verbal communication skills
- Proficiency in G Suite and Microsoft Office (Word, Excel, PowerPoint), with the ability to quickly learn new digital tools
- Ability to work independently and manage multiple priorities with minimal supervision
- Proven problem-solving skills and strong attention to detail
- High level of professionalism, judgment and discretion
- Proactive, resourceful, and solution-oriented with a positive attitude
- Strong interpersonal skills and the ability to build effective relationships with stakeholders at all levels
- Demonstrated ability to prioritize competing tasks and deadlines without letting details slip
Nice To Haves
- Experience in media, entertainment, or a related industry is a plus
Responsibilities
- Manage complex calendars, schedule meetings, maintain monthly expense reports, and coordinate travel arrangements.
- Organize and facilitate meetings, including preparing agendas, taking minutes, and tracking action items. Ensure follow-up on key discussions and decisions.
- Assist with various sales-related projects, including preparing reports and coordinating with team members to meet deadlines.
- Handle sensitive and confidential information with discretion and professionalism.
- Identify and implement process improvements to enhance the efficiency and effectiveness of the sales department’s operations.
- Coordinate and support events, conferences, and team-building activities. Manage logistics, including venue arrangements, catering, and guest lists.
- Monitor, order, and stock office and kitchen supplies, ensuring we never run out of the essentials.
- Serve as the primary point of contact for building management, IT support, cleaning crews, and utilities.
- Assist with internal event planning (team lunches, happy hours, holiday parties) and coordinate travel logistics or meeting room scheduling when needed.
Benefits
- Unlimited paid time off
- 11 paid holidays
- 100% company-paid premiums for Employee medical, dental, vision, and life insurance coverage
- Flex-benefit options (FSA, HSA)
- Company sponsored 401(k) plan
- Stock options
- Paid Parental Leave
- Monthly Phone/Internet Reimbursement
- may be eligible for an annual bonus and equity
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What This Job Offers
Job Type
Full-time
Career Level
Executive
Education Level
No Education Listed
