Executive Assistant, Retail

Hermès • New York, NY

4d • $90,000 - $100,000 • Onsite

About The Position

Provide high-level administrative, operational, and analytical support to the EVP and Retail leadership team. This role is responsible for executive calendar management, international travel coordination, event planning, reporting, budget follow-up, and cross-functional project support. The ideal candidate is highly organized, detail-oriented, proactive, and able to manage multiple priorities in a fast-paced luxury retail environment.

Requirements

• 3-5 years of relevant experience in similar role/environment
• Strong organizational and multitasking abilities with exceptional attention to detail
• Excellent communication and coordination skills
• Experience managing executive calendars and international travel
• Proficiency in reporting, presentation preparation, and administrative systems
• Ability to work collaboratively across multiple departments and leadership levels
• Comfortable handling confidential information with professionalism and discretion

Responsibilities

• Manage complex calendars and coordinate recurring meetings for the EVP, including budget reviews, Retail committees, leadership touch bases, one-on-one meetings, and monthly follow-ups with external partners.
• Organize and coordinate executive travel arrangements, including flights, hotels, transportation, itineraries, and reservation details.
• Maintain accurate and up-to-date calendar information, including travel schedules, HOP updates, and recurring business meetings.
• Process and submit T&E expenses for EVP approval and follow through on related documentation and reporting.
• Prepare organizational charts, briefing materials, and key information for executive visits and celebrations.
• Lead the logistical planning and execution of Podium and Preview events held twice annually.
• Coordinate attendance tracking, hotel accommodations, meeting spaces in Paris, Director meetings, and dinner reservations in partnership with Regional and Merchandising leadership teams.
• Collaborate with travel agencies to secure cost-effective travel arrangements for attendees and leadership teams.
• Support additional retail events and gatherings, including Retail reunions, RVP meetings, one-of-a-kind events, and associate travel coordination.
• Track and follow up on re-estimates and B+2 figures for the Sales department, including Visual Merchandising, Regional teams, and Operations.
• Utilize reporting systems to generate business reports, analyses, and requested data for leadership teams.
• Support budget preparation and ongoing financial follow-up activities.
• Coordinate employee engagement initiatives, including volunteering programs during the holiday season and employee handbag purchase requests.
• Support ad hoc cross-functional projects related to Retail, CRM, Visual Merchandising, and business strategy initiatives.
• Prepare presentations and business materials for Hermès International, strategic meetings, and leadership reviews.
• All other duties assigned by supervisor.

Benefits

• Commission and bonus incentives based on sales performance
• Medical, Dental, Vision
• Life Insurance and Disability
• Paid time off (annual vacation of 15 days, 11 company holidays, 3 floating holidays, 2 wellbeing days, and sick & safe time)
• Paid Parental leave and transition time
• 401(k) and Roth Retirement plan with company matching and profit sharing
• Various voluntary benefits such as flexible spending accounts, fitness reimbursement, voluntary life insurance
• Product discount and EAP resources
• Access to Calm App, Health Advocate, Family Building Support and more!

What This Job Offers

• Job Type: Full-time
• Career Level: Executive
• Education Level: No Education Listed