Executive Assistant & Paralegal
About The Position
SafeLease is looking for an experienced Executive Assistant / Paralegal to support its Founder and CEO. This hybrid role requires expertise in both executive support and paralegal work. The individual will manage the CEO's daily schedule and priorities while also assisting with legal, corporate, and administrative matters for SafeLease and the Founder-CEO's private investment fund. This is an in-office position located in Austin, Texas, reporting directly to the Founder and CEO. The ideal candidate is highly organized, adept at managing busy calendars and shifting priorities, and skilled in handling contracts, corporate documents, legal requests, and other paralegal tasks. Strong judgment, excellent communication, and the ability to take ownership are essential. Discretion is paramount due to access to confidential information.
Requirements
- 3+ years of professional experience, including 2+ years of paralegal experience.
- Experience directly supporting a CEO, founder, or other senior executive
- Hands-on paralegal experience, including working with contracts, legal documents, corporate records, or regulatory matters
- Strong organizational skills and attention to detail
- Excellent written and verbal communication skills
- Ability to manage multiple priorities and shift gears when needed
- Good judgment and the ability to handle highly confidential information
- Ability to work independently and take ownership of your work
- A proactive attitude and willingness to jump in where needed
- Comfortable working directly with a CEO in a fast-moving environment
Nice To Haves
- Bachelor's degree or paralegal certificate preferred
Responsibilities
- Manage the CEO's calendar, meetings, and appointments
- Book domestic and occasional international travel
- Process expenses and assist with other administrative tasks
- Screen and prioritize emails and correspondence
- Prepare documents and materials for meetings
- Track follow-ups and help keep the CEO's priorities moving forward
- Act as a point of contact between the CEO and employees, customers, business partners, and other external contacts
- Assist with day-to-day administrative matters related to the CEO's private investment fund
- Handle confidential information with discretion
- Assist with contracts, agreements, corporate documents, and other legal matters
- Prepare, review, organize, and maintain legal and corporate records
- Coordinate signatures and execution of legal documents
- Maintain corporate records and assist with entity management
- Track legal, regulatory, contractual, and filing deadlines
- Assist with regulatory filings and compliance-related matters
- Conduct legal and regulatory research as needed
- Coordinate with outside counsel and manage requests for documents and information
- Assist with document collection and due diligence for transactions, investments, audits, and other projects
- Maintain organized and up-to-date legal files and records
- Help coordinate meetings, visitors, and company events
- Assist with office logistics and vendors when needed
- Support onboarding and other administrative projects
- Jump in on other projects and priorities as they come up
Benefits
- Unlimited PTO
- Full health benefits
- Flexible work setups
- Competitive pay
- Equity
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What This Job Offers
Job Type
Full-time
Career Level
Executive
Education Level
Associate degree
