Executive Assistant, Office of the President/CEO

BECU•Tukwila, WA

1d•Hybrid

About The Position

The Executive Assistant is the operational backbone of the Office of the President/CEO — supporting both the President/CEO and VP, Chief of Staff with strategic precision and flawless execution. This role goes far beyond traditional administrative support; the EA is a trusted gatekeeper, information conduit, and operational orchestrator who ensures the executive office runs seamlessly every day. The EA manages the CEO’s complex calendar with strategic intent — not just scheduling meetings but architecting how the CEO spends their most valuable resource: time. This role ensures flawless meeting preparation, strengthens communication flow across the EMT (Executive Management Team), and coordinates with the Senior Program Manager and Personal Assistant as part of a collaborative support triad that keeps the Office of the President/CEO operating at peak performance. This is an in-office role at our Tukwila, WA headquarters with some flexibility for remote work once a successful relationship with the President & CEO and team is established.

Requirements

Bachelor’s degree, or equivalent work or education-related experience
5 years of executive administrative assistance experience supporting C-suite executives
Expert proficiency in Microsoft 365 (Outlook, Teams, SharePoint, PowerPoint, Excel, Word, OneNote)
Exceptional written and verbal communication skills — able to draft correspondence in an executive voice with clarity and authority
Strong organizational skills — manages competing priorities, shifting deadlines, and high-volume workloads without dropping commitments
Professional executive presence — poised, composed, and credible when interacting with senior stakeholders, Board members, and external partners

Nice To Haves

Experience supporting a CEO, President, or equivalent
Experience in financial services, credit unions, or regulated industries
Experience in a member- or customer-centric organization with a mission-driven culture
End-to-end executive travel management experience, including international logistics and itinerary development
Background supporting a dual-principal model (CEO + Chief of Staff, CEO + COO, or similar)
Executive team meeting operations or leadership off-site coordination experience
Proficiency in project management tools (Smartsheet, Asana, Microsoft Planner, Monday.com)
Experience with corporate travel platforms (Concur, Egencia, Navan)
Ability to create data visualizations, executive dashboards, or presentation design

Responsibilities

Carry out your work in alignment with BECU competencies, compliance, regulatory, and information protection standards—modeling integrity and trusted partnership in everything you do.
Strategically manage and protect the CEO’s calendar by prioritizing what matters most, resolving scheduling challenges, coordinating complex logistics across stakeholders and time zones, and creating space for preparation and impact.
Ensure meeting readiness by preparing high-quality briefing materials, collaborating across teams for accurate content, tracking decisions and follow-ups, and maintaining institutional knowledge of executive rhythms and expectations.
Triage and prioritize communications, safeguard sensitive information, act as a key liaison with internal and external partners, draft executive-level communications in the CEO’s voice, and ensure leaders are informed—never surprised.
Handle confidential matters with care, professionalism, and discretion—earning trust through thoughtful decision-making.
Plan and execute seamless domestic and international travel, manage expenses and vendors, organize executive-level events, and prepare comprehensive travel briefings that support efficiency and comfort.
Assist with budget development, tracking, and maintenance—helping ensure financial accuracy and accountability across the department.
Identify opportunities to simplify and enhance workflows, improving efficiency, effectiveness, and service quality.
Coordinate planning cycles and forums, partner closely with the Office of the President/CEO’s team on logistics and deadlines, manage executive systems, support office operations, and ensure invoices and vendor payments are handled accurately.
Work closely with the Office of the President/CEO’s team, other Executive Assistants, and the EMT—actively contributing to executive office stand-ups and fostering strong, trust-based relationships across BECU’s most senior leaders.
Partner closely with other Executive Assistants to drive impactful work forward, provide backup coverage, and mentor EA team members to build capability and consistency.
Take on additional responsibilities as assigned, bringing curiosity, flexibility, and a solutions-oriented mindset.