Senior Executive Assistant, Office of the President

Forrest Johnson•Knoxville, TN

8h•Onsite

About The Position

AMS Corporation is seeking a Senior Executive Assistant to provide comprehensive support to the President. This role involves managing the President's calendar, communications, travel, and meetings, as well as assisting with administrative tasks and special projects. The ideal candidate will be highly organized, detail-oriented, and possess exceptional communication and problem-solving skills. This position offers the opportunity to work in a collaborative environment with a focus on innovation and continuous learning within the nuclear engineering services sector.

Requirements

Significant experience providing executive-level administrative or operational support to a senior leader (President, CEO, Founder, or equivalent)
Exceptional organizational skills and attention to detail
Strong written and verbal communication skills, with the ability to edit and improve others’ writing
High emotional intelligence and the ability to read situations, personalities, and priorities
Absolute discretion and comfort handling confidential and sensitive information
Advanced computer skills, including proficiency with Microsoft Office tools such as Excel, Word, and PowerPoint
Experience booking and managing complex travel arrangements
Flexibility to work extended hours, and adapt to changing schedules
A self-starter mentality with the ability to operate independently and take initiative
Executive-level presence and professionalism in all settings
Consistently energetic, positive, and professional demeanor
Highly organized and disciplined; comfortable operating within fast-moving executive environments that require precision, follow-through, and sound judgment.
Independent problem solver who balances confident ownership of responsibilities with good judgment around when to seek guidance; takes initiative while remaining accountable to established expectations and priorities.
Self-motivated and detail-oriented; demonstrates a strong commitment to accuracy, discretion, and quality, with an understanding of the importance of reliable support to executive effectiveness and organizational success.

Responsibilities

Manage the President’s calendar, scheduling, and daily workflow to maximize efficiency and focus.
Provide daily and near-term reminders, preparation notes, and prioritization support.
Screen and manage incoming communications, including emails, phone calls, texts, and physical mail.
Act as a gatekeeper while maintaining professionalism and responsiveness with internal and external stakeholders.
Draft, edit, and refine written materials on behalf of the President, including emails, correspondence, notes, and internal or external communications.
Take rough or technical input from the President and convert it into clear, polished, professional written output.
Capture notes from meetings, calls, and discussions and translate them into actionable follow-ups when required.
Coordinate complex domestic and international travel, including flights, lodging, ground transportation, and detailed itineraries.
Schedule and coordinate meetings with executives, customers, partners, and internal teams.
Prepare meeting logistics, materials, agendas, and follow-up actions as needed.
Serve as a point of coordination between the President and AMS leadership, staff, customers, and external partners.
Maintain organized digital and physical filing systems for executive correspondence, documents, and records.
Gather receipts and prepare expense reports.
Assist with special projects, administrative tasks, and ad-hoc requests as assigned.
Anticipate potential issues or conflicts and proactively address them before they escalate.