Executive Assistant - Office of the President

Nevada System of Higher Education

4d•$26

About The Position

Truckee Meadows Community College (TMCC), located in Reno, Nevada, is seeking applicants for an Executive Assistant supporting the Office of the President. This position serves as a strategic partner within the President’s Office, providing high-level, confidential administrative and operational support to the President and the Director of Executive Operations. The Executive Assistant plays a critical role in advancing institutional priorities by ensuring the effective coordination, communication, and execution of executive-level initiatives and daily operations. Reporting directly to the Director of Executive Operations, this position helps drive alignment across the President’s Office by managing complex workflows, anticipating needs, and ensuring continuity of operations in a fast-paced environment. The Executive Assistant is responsible for overseeing administrative and financial processes that support the Office of the President, including tracking expenditures, reconciling PCard transactions, preparing requisitions and supporting documentation, and facilitating budget revisions and transfers. This role monitors office budgets to ensure accuracy, compliance, and alignment with institutional guidelines. This position provides advanced operational support by managing sensitive and confidential information; interpreting and applying institutional policies, regulations, and procedures; and conducting research and analysis to inform decision-making. The Executive Assistant develops and prepares executive-level materials, including agendas, briefings, and official minutes, while maintaining comprehensive records and ensuring the integrity of documentation flowing through the President’s Office. In addition, this role contributes to the successful execution of presidential and college-wide events by supporting planning, coordination, and logistics. The Executive Assistant works collaboratively with campus partners to ensure events reflect institutional priorities, are well-executed, and provide a consistent and professional experience.

Requirements

Graduation from high school or equivalent education and five (5) years of progressively responsible administrative support experience which included overseeing administrative office activities, maintaining complex records, and coordinating administrative communication including written and oral information to various managers and work groups; OR One (1) year of experience as an Administrative Assistant IV in Nevada State service which included administrative support duties as described above; OR An equivalent combination of education and experience as described above

Nice To Haves

Experience coordinating executive-level meetings and materials
Knowledge of budgeting, expense tracking, and financial systems
Strong written and verbal communication skills
Experience coordinating events and logistics
Ability to build relationships and work across departments
Demonstrated initiative and problem-solving skills
Experience in Google Workspace (Drive, Docs, Sheets, Calendar)

Responsibilities

Providing high-level, confidential administrative and operational support to the President and the Director of Executive Operations.
Ensuring the effective coordination, communication, and execution of executive-level initiatives and daily operations.
Managing complex workflows, anticipating needs, and ensuring continuity of operations in a fast-paced environment.
Overseeing administrative and financial processes that support the Office of the President, including tracking expenditures, reconciling PCard transactions, preparing requisitions and supporting documentation, and facilitating budget revisions and transfers.
Monitoring office budgets to ensure accuracy, compliance, and alignment with institutional guidelines.
Managing sensitive and confidential information.
Interpreting and applying institutional policies, regulations, and procedures.
Conducting research and analysis to inform decision-making.
Developing and preparing executive-level materials, including agendas, briefings, and official minutes.
Maintaining comprehensive records and ensuring the integrity of documentation flowing through the President’s Office.
Supporting planning, coordination, and logistics of presidential and college-wide events.
Works collaboratively with campus partners to ensure events reflect institutional priorities, are well-executed, and provide a consistent and professional experience.

Benefits

Employees are enrolled in The Public Employees’ Retirement System of Nevada (PERS) upon hire.
Health insurance options including dental and vision
19.25% retirement match in PERS
Life insurance, generous annual and sick leave
Sports and Fitness Center with annual or monthly membership options for employee and spouse/domestic partner.
ComPsych supports employees through life's difficult moments.
Free parking on all TMCC campus locations.
No State income tax.
All full-time faculty and staff are provided with a variety of discounts and employee purchase programs.
Classified Grant-in-Aid: TMCC encourages employees to pursue training and educational opportunities available to them through the Nevada System of Higher Education Institutions. Tuition is paid in full when Classified employees enroll in a course that can apply toward the completion of a degree or is job-related.
Classified Registration Fee Reduction Program: The College offers this program for spouses, domestic partners, and dependents of Classified employees (working at least 53%). The Classified Registration Fee Reduction Program may be used for undergraduate courses through TMCC.