EXECUTIVE ASSISTANT/OFFICE COORDINATOR - 1st Shift

Universal Alloy Corporation • Canton, GA

9d • Onsite

About The Position

Universal Alloy Corporation (UAC) is a global aerospace manufacturer producing high-strength aluminum structural components for leading OEMs and Tier 1 suppliers. We are seeking a trusted, highly professional Executive Assistant / Office Coordinator to provide direct administrative support to the CEO while ensuring a polished, efficient front office environment. This role requires discretion, sound judgment, and the ability to prioritize executive-level work in a fast-paced manufacturing setting. The Executive Assistant / Office Coordinator serves as the primary administrative partner to the CEO, supporting executive leadership, Board activities, and key visitors, while also coordinating front office operations. This role is highly visible and integral to the effectiveness of UAC’s leadership team.

Requirements

• High School Diploma or GED required
• 5+ years of experience in an Executive Assistant or senior administrative role, supporting senior leadership
• Demonstrated experience supporting executives and/or Board-level activities
• Excellent written, verbal, and interpersonal communication skills
• Strong organizational skills with the ability to manage competing priorities
• High level of professionalism, discretion, and judgment
• Proficiency in Microsoft Office and calendar management tools
• Must be a U.S. person (U.S. citizen, U.S. Permanent Resident, Political Asylee, or Refugee) due to ITAR requirements.

Nice To Haves

• Additional education or certifications preferred
• Experience in a manufacturing, industrial, or aerospace environment preferred

Responsibilities

• Provide direct administrative support to the CEO, including complex calendar management, meeting coordination, and executive communications
• Prepare meeting materials, presentations, and correspondence for executive and Board meetings
• Coordinate Board of Directors and Executive Staff meetings, including agendas, logistics, travel, hospitality, and follow-up actions
• Handle sensitive and confidential information with the highest level of discretion and professionalism
• Serve as a trusted point of contact between the CEO and internal/external stakeholders
• Maintain a professional, welcoming front office environment for executives, customers, candidates, and visitors
• Answer and route incoming calls with a professional and customer-focused approach
• Receive and coordinate outside visitors and vendors
• Collect, sort, and distribute incoming mail and packages
• Maintain office supplies and manage replenishment orders
• Provide administrative support to the CEO and executive leadership team as needed
• Manage executive and internal calendars for leadership meetings, customer visits, and internal events
• Coordinate internal corporate meetings, leadership events, and customer engagements
• Process invoices and administrative documentation as assigned
• Scan, file, and maintain electronic and physical records in accordance with company standards
• Promote and adhere to workplace safety policies
• Perform additional administrative duties as assigned

Benefits

• Competitive hourly pay
• Paid Time Off (PTO)
• Health Coverage (medical, dental, and vision insurance)
• 401(k) retirement contributions with up to 10% employer match starting January 1, 2026
• Paid holidays
• Breaks and lunch periods
• Tuition reimbursement
• Volunteer PTO

What This Job Offers

• Job Type: Full-time
• Career Level: Senior
• Education Level: High school or GED