Executive Assistant of Department Chair

GBMC HealthCare • Towson, MD

1d

About The Position

Under limited supervision of the department chair and according to general directions, performs varied secretarial and administrative duties such as composing and typing complex correspondence, relaying confidential information, gathering and interpreting information to develop complex reports and maintaining department files. Uses discretion and judgment in screening important visitors and telephone calls and in planning and organizing own work as well as department chair’s in meeting established priorities. GBMC HealthCare and its affiliates are Equal Opportunity employers. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity and expression, age, national origin, mental or physical disability, genetic information, veteran status, or any other status protected by federal, state, or local law. Situated in scenic Towson, GBMC represents more than just a hospital; it's a legacy of over 60 years in premier healthcare. Our beautiful suburban campus is home to a facility with over 250 beds, 23,000 admissions, and 52,000 emergency room visits each year. GBMC is currently seeking talented, compassionate employees to support patients of the communities we serve. GBMC has also been named “best place to work!” At GBMC Health Partners, we don't just provide comprehensive medical care – we build lasting relationships. When it comes to the care of our patients, for us, it's personal. Whether you’re a physician leading proactive health strategies, a nurse practitioner providing care, or a medical assistant ensuring seamless operations, your role here is pivotal. At Gilchrist, we transcend traditional hospice care. Every individual's journey is unique, and we pride ourselves on being there, every step of the way. For over three decades, Gilchrist has stood as a pillar of compassion and dedication as Maryland's premier nonprofit provider for serious illness and end-of-life care. We are more than just a hospice; we are a life-affirming promise ensuring every moment is lived to its fullest. Hospice of Washington County (HWC), situated in Hagerstown, MD, is the only licensed provider for hospice care within Washington County. Our team of committed professionals understands the importance of ensuring that every individual is able to LIVE their life to the fullest. The focus is on caring for the individual, not the cure. Hospice focuses on helping a person live; making the most of each minute, hour, day, week and month they may have during the final season of life. It is about allowing self-determined life closure; individuals remain the decisions makers of how they will spend their precious days, weeks, and months. Hospice focuses on quality of life, not quantity. We provide hospice care wherever the individual designates as their home. That can be in a private residence, nursing home, or assisted living facility. Hospice care is available to patients of any age, religion, race, or illness. Hospice care is covered under Medicare, Medicaid, most private insurance plans.

Requirements

• General knowledge of office practices, procedures, and equipment; of business English, spelling, punctuation grammar and arithmetic.
• Skill in Data analysis and interpretation
• Skill in using computers and a variety of personal productivity applications
• Skill in understanding and following oral and written instructions and in communicating effectively both orally and in writing.
• Skill in proofing office correspondence, forms, and other work product for typographical errors, spelling, grammar, and punctuation.
• Ability to read and write well enough to proof and edit non-routine reports, correspondence and charts for sentence structure, grammar and readability. Ability to compose and type routine responses to requests for information for supervisor’s signature.

Responsibilities

• Composes and types complex correspondence, memos, forms, charts, tables, records, reports and manuscripts from rough draft, machine dictation or verbal dictation. Proofreads and edits final draft materials for accuracy and consistency to hospital policy.
• Utilizes knowledge of variety of GBMC policies and procedures to gather data and information; uses data to develop complex administrative and statistical reports. Types confidential and sensitive reports and records.
• Receives and screens visitors and telephone calls. Interacts with a variety of contacts, including executives, medical staff, influential representatives of outside organizations.
• Arranges meetings and conferences, schedules appointments, completes travel and conference arrangements and maintains personal calendars for supervisors. Attends meetings, takes and transcribes minutes, often of a highly confidential nature.
• Receives, reviews and forwards mail to appropriate individuals. Responds to routine inquiries for information in a timely fashion.
• Maintains department records and filing systems. Maintains confidentiality of verbal or written material.
• Operates standard office machines and equipment such as calculators, computers, copy machines and dictation equipment. Participates in training sessions for new computer programs and shares information with others.
• Administers and monitors reviews expenditures for office supplies, travel expenses, etc. and gathers necessary support information for supervisor’s approval. May coordinate and maintain department budget
• Prepare reports, papers and attain all licensing documentation ensuring that credentials are in compliance with the state of Maryland.
• Maintain all renewals for licenses, subscriptions, and dues

Benefits

• Competitive salary and generous paid time off
• Free parking
• Monthly MTA bus pass subsidy-85% paid by GBMC "if applicable"
• Company subsidized onsite fitness and wellness center "if applicable"
• Pre-paid tuition to pursue professional development, additional certifications, and degree programs
• Comprehensive health, dental, and vision coverage
• 401 (a) and 403 (b) retirement savings plan

What This Job Offers

• Job Type: Full-time
• Career Level: Executive
• Education Level: Associate degree
• Number of Employees: 501-1,000 employees