Executive Assistant / Marketing Support

Hazen and Sawyer • Tempe, AZ

7h

About The Position

Join our Hazen team and help make the world a better place by delivering exceptional client service in all things water®. Hazen is a creative, employee-owned firm with minimal bureaucracy, where employees are empowered to thrive.

Hazen is seeking a highly organized, proactive, and detail-oriented professional to support executive leadership and marketing initiatives within our Intermountain Region and Tempe office. This role is ideal for someone who thrives in a fast-paced technical environment, anticipates needs before they arise, and operates with a high degree of professionalism and discretion. The successful candidate will serve as a trusted partner to senior leaders while also playing a key role in marketing coordination, recruiting logistics, and office operations.

Why Hazen and Sawyer:

Founded in 1951 by the son of Allen Hazen (developer of the Hazen-Williams equation), we are an employee-owned company with a singular focus on "all things water."
Our work includes planning, design, and oversight of construction of environmental infrastructure – for water, wastewater, and stormwater management.
We foster a work environment low on bureaucracy and high in creativity.
We recruit talented professionals, provide them with challenging, interesting, and creative assignments, and furnish them with the tools they need to succeed.
We currently have over 2,000 employees in 70+ offices throughout the United States, Latin America, Canada, and the UK.

Requirements

• Minimum of five years of experience supporting senior leadership in an executive or high-level administrative role
• Proven ability to manage confidential and sensitive information with integrity
• Exceptional written and verbal communication skills
• Advanced proficiency in Microsoft PowerPoint, Excel, and Word
• Strong organizational, prioritization, and time management abilities
• High attention to detail with a refined eye for layout and design
• Ability to manage competing priorities in a fast-paced environment
• Self-directed, dependable, and solutions-oriented
• Notary or ability to obtain an Arizona notary license within three months of hire

Nice To Haves

• Experience in a professional services firm preferred, engineering industry experience a plus
• Bachelor’s degree preferred but not required

Responsibilities

• Provide strategic administrative support to executive leadership
• Manage complex calendars, coordinate meetings, and arrange travel logistics
• Prepare reports, dashboards, and data analysis using Microsoft Excel
• Draft, edit, and refine correspondence, reports, and presentations using Microsoft Word
• Develop polished materials for meetings, proposals, and leadership events
• Safeguard confidential and sensitive information
• Track project action items and ensure timely follow-up
• Serve as a key administrative liaison to Project Managers and Project Directors
• Interface with clients and trade partners on behalf of senior leadership when needed, in a professional, collegial fashion
• Monitor client accounts, support preparation and transmittal of invoices and billing statements, monitor status of receivables and subconsultant/supplier invoices
• Coordinate marketing activities
• Partner with pursuit managers to maintain and update the opportunity tracking system
• Collaborate with engineers and technical staff to develop compliant and compelling proposal content
• Contribute to copywriting and editorial review of marketing materials
• Maintain and update project descriptions and firm qualifications
• Format and tailor resumes for proposal submissions
• Coordinate interview scheduling and candidate communications
• Facilitate onboarding logistics, including IT coordination and supervisor scheduling
• Maintain discretion when managing sensitive personnel information
• Lead planning and coordination of office events and team activities
• Manage venue selection, vendor communication, budgets, and guest lists
• Oversee catering arrangements for meetings and events
• Coordinate travel arrangements for staff and visitors
• Manage content postings for Hazen’s internal media platform
• Administer project contract files and maintain organized records
• Format and standardize documents to align with company branding and quality standards
• Perform QA/QC reviews and technical editing of documents
• Coordinate printing, binding, and final production of deliverables

Benefits

• Comprehensive health benefits (medical, dental, vision, and prescription plans)
• Pre-tax flexible spending plans for medical, dependent care, and transportation
• Short and long-term disability, and employer paid life insurance
• Paid holidays, floating holidays, and paid time off (PTO)
• Employer-contributed 401(k) plan and additional financial planning support
• Professional growth opportunities, including tuition reimbursement, in-house training, and incentives for professional registration and professional organization memberships
• Starting pay range for this position depends on skills, experience, education and geographical location

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level