Executive Assistant, Leadership

Vistra • Shippingport, PA

1d • Onsite

About The Position

This position is responsible for administrative assistance and secretarial support through effectively maintaining a close and highly responsive relationship to the day-to-day activities of the department.

Requirements

• High school diploma or GED and seven years secretarial experience.
• Proficient skills in word processing, spreadsheet, presentation software
• Experience in coordination of meetings and seminars, budget reports, technical reports, file coordination and handling confidential material.
• Excellent communication, organizational and interpersonal skills.
• Demonstrated ability to handle a multitude of projects simultaneously.
• Excellent communication
• Excellent organizational
• Demonstrated ability to interface effectively with all levels of employees, including management.

Responsibilities

• Performs complex secretarial duties, often of sensitive or confidential nature, utilizing available resources to ensure efficient office organization.
• Performs administrative assistance in scheduling travel, meetings, and meeting facilities to ensure efficient utilization of personnel and site resources; arranges and coordinates division meetings.
• Performs administrative assistance in preparing expense reports, serving as custodian of departmental credit cards; reconciles invoices; and recommends approval by managers; develops, maintains and reports division records as assigned.
• Participate in special projects and committees as assigned.
• Develop and maintain electronic files for administrative and project work; operate scanning equipment to facilitate filing of non-electronic documents.
• Comply with safety policy and procedures to ensure a safe working environment.
• Capable of utilizing spreadsheet, database, presentation and other software to develop reports and presentations.

What This Job Offers

• Job Type: Full-time
• Career Level: Executive
• Education Level: High school or GED