Executive Assistant, Program for Leadership and Character

Wake Forest University•Winston-Salem, NC

9d•Onsite

About The Position

The Program for Leadership and Character seeks a conscientious, creative, energetic, responsive, and organized professional to become Executive Assistant for the Executive Director of Leadership and Character in the Professional Schools and to work closely with the Director of Program Operations in the Professional Schools. Under general supervision, the Executive Assistant will be responsible for managing the schedule, communications, and priorities of the Executive Director and a new Director of the Leadership and Character in the Law Network to be hired later this year. Priorities include providing administrative and strategic support; managing calendars and correspondence for the Executive Director and Network Director; preparing briefing materials; coordinating travel arrangements, including cost-tracking and reimbursement; assisting with notetaking and follow-up; offering administrative and organizational support; providing general research assistance on topics of scholarly and programmatic importance; assisting with the communicating findings to public audiences; and supporting conferences, convenings, program events, and workshops as needed. This is a 3-year, grant-funded fixed term position ending June 30, 2029. The position is vital to facilitating the transformative impact of a major initiative that is developing leaders of character at Wake Forest and catalyzing a national community focused on educating character at colleges and universities across the US.

Requirements

Bachelor’s degree.
Five or more years of direct experience as an Executive Assistant, Administrative Coordinator, Office Manager, or related role.
General knowledge of executive administration and coordination.
Exceptional self-management, strong organizational and time management skills, and the ability to efficiently organize workflow, anticipate needs, and adapt to the demands of a fast-growing program.
Careful attention to detail.
Strong written and verbal communication skills.
Openness to feedback, a commitment to personal and professional growth, and a demonstrated ability to update skills on a continual basis.
Ability to take direction, work independently, and work with others as part of a team.
Good character, wise judgment, and a strong work ethic, along with the ability to meet high standards of professionalism.
A deep commitment to the transformative mission of the Program for Leadership and Character and a desire to extend its impact at Wake Forest and across the globe.
Demonstrated ability to: Work independently with minimal supervision.
Anticipate and solve problems creatively.
Be a constructive and cooperative member of a team.
Navigate complex relational dynamics with a variety of stakeholders.
Develop collaborative relationships with a wide range of people.
Manage and meet deadlines on multiple tasks with multiple teams while maintaining high quality performance.
Manage projects, improve workflow, and increase the team’s efficiency and effectiveness.
Write and communicate with precision, clarity, and care.
Maintain high standards of professionalism and navigate a variety of social contexts.
Support the mission of the Program for Leadership and Character and learn more about leadership and character development.
Be proficient in Word, Excel, Adobe, PowerPoint, and Google documents.
Represent the Program and the University in a professional manner.

Nice To Haves

Experience in higher education.
Research skills and/or experience.
Experience with graphic design, social media engagement, and/or website management.

Responsibilities

Uses independent judgment and wisdom to support the Executive Director and Network Director in the planning, coordination, and completion of projects and tasks.
Manages the calendar and correspondence of the Executive Director and Network Director to maximize their impact and ability to teach, write, and lead the Program.
Coordinates travel and scheduling and provides administrative and strategic support to the Executive Director and Network Director.
Briefs Executive Director and Network Director before meetings; takes notes either during meetings; enters meeting notes, artifacts, and contact information into relevant databases such as Workday and other management programs; and coordinates follow-ups when appropriate.
Assists with routine communications when appropriate and with support, including meeting planning, scheduling, inquiries, and follow-up.
Supports the Executive Director and Network Director in managing important projects, partnerships, and relationships.
Assists with correspondence and financial tracking for contract grants awarded to external law schools associated with the Law Network.
Provides assistance with data collection and management for grant reporting purposes.
Provides research assistance for scholarly publications, projects, and presentations related to leadership and character.
Assists with disseminating research, teaching, and program-related information online and via social media.
Completes expense reimbursement and tracks spending for the Executive Director and Network Director.
Communicates effectively and regularly with the Executive Director and Network Director.
Collaborates with and supports the Director of Program Operations in the Professional Schools to ensure alignment across administrative functions across the Professional Schools team.
Assists with organizing conferences, events, convenings, and workshops for the Program for Leadership and Character, including collaborating with other team members and campus partners to ensure successful execution.
Assists with other duties as needed.