Executive Assistant III
About The Position
Department Overview: At TD Bank Group (TD), everything we do is driven by our passion to provide legendary customer experiences. In order to reach and exceed the commitments we make to our customers and greater communities, our executive team seeks out and relies on exceptional people for support. Alongside caring colleagues and supportive leaders, our Executive Assistants provide a broad range of organizational and general workplace support to executives within TD. Job Details: If you're a committed and experienced administrative professional who can support executives and help maintain smooth business operations, we want you to join our team. As an Executive Assistant you'll provide dedicated administrative support to the Executive Vice President along with a range of administrative or general office support to the broader team as assigned. What You'll Do: No matter where you work at TD you’ll make a meaningful impact, grow your skills and thrive in our culture of care. As a valued member of our executive team your work will involve a range of complexity and may include the following accountabilities: Make an Impact: Own and maintain calendar management for dedicated leader; troubleshoot conflicts with creative solutions. Coordinate travel for leader, includes supporting travel delay re-scheduling for national and international travel arrangements, in addition to rescheduling meetings with internal/external parties. Process expenses for leader and ensure timely completion. Assist in coordinating in-office or virtual meetings, townhalls or offsite events; may include booking meeting spaces, agenda development, technology setup, amalgamating/proofreading PowerPoint decks, event day troubleshooting and ordering catering with dietary restrictions. Maintain confidentiality: Will have access to leaders' emails to assist in prioritizing or performing important administrative tasks on their behalf. Apply appropriate due diligence to ensure accuracy in completing ad-hoc administrative tasks (e.g., reports, invoices, communications, tables, charts, files). Inform immediate team regularly on project status, as well as relevant information related to day-to-day activities. Provide vacation/temporary coverage for colleagues, supporting additional leaders. Experience Growth: May provide training to newer Executive Assistants and support complex joint tasks. Work with complete autonomy alongside leader; may partner with Special Assistant or other leaders to finish unique tasks. Cultivate our Culture of Care: Provide support while ensuring quality service and professionalism at every interaction. Participate fully as a member of the team and contribute to a positive work environment.
Requirements
- Undergraduate degree preferred
- Over 5 years of relevant experience
- Extensive knowledge of Windows and Microsoft Office Suite and internet applications (Outlook, PowerPoint, Word, etc.)
- Experience coordinating travel arrangements and comfortable managing frequent changes
- Excellent communication skills with the ability to listen actively, ask questions and communicate effectively
- Proven track record as an executive assistant
- Demonstrated leadership skills for mentoring junior colleagues
- Excellent organizational skills with the ability to multitask and adapt to change in a fast-paced, dynamic environment
- Ability to collaborate with other Executive Assistants, in addition to internal and external partners
- Strong judgment skills to support initiatives and apply discretion when working with confidential information
- Can efficiently interpret TD policies and help executives apply these standards in a fast-changing environment
Responsibilities
- Own and maintain calendar management for dedicated leader; troubleshoot conflicts with creative solutions
- Coordinate travel for leader, includes supporting travel delay re-scheduling for national and international travel arrangements, in addition to rescheduling meetings with internal/external parties
- Process expenses for leader and ensure timely completion
- Assist in coordinating in-office or virtual meetings, townhalls or offsite events; may include booking meeting spaces, agenda development, technology setup, amalgamating/proofreading PowerPoint decks, event day troubleshooting and ordering catering with dietary restrictions
- Maintain confidentiality: Will have access to leaders' emails to assist in prioritizing or performing important administrative tasks on their behalf
- Apply appropriate due diligence to ensure accuracy in completing ad-hoc administrative tasks (e.g., reports, invoices, communications, tables, charts, files)
- Inform immediate team regularly on project status, as well as relevant information related to day-to-day activities
- Provide vacation/temporary coverage for colleagues, supporting additional leaders
- May provide training to newer Executive Assistants and support complex joint tasks
- Work with complete autonomy alongside leader; may partner with Special Assistant or other leaders to finish unique tasks
- Provide support while ensuring quality service and professionalism at every interaction
- Participate fully as a member of the team and contribute to a positive work environment
Benefits
- health and well-being benefits
- savings and retirement programs
- paid time off
- banking benefits and discounts
- career development
- reward and recognition programs
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What This Job Offers
Job Type
Full-time
Career Level
Executive
