Executive Assistant III

Medical University of South Carolina • Charleston, SC

1d • Onsite

About The Position

The Executive Assistant III provides advanced administrative, operational, and executive support to senior leadership within the Office of Communications and Marketing. This position supports the OCM leadership, including executive leadership, and exercises independent judgment in managing complex schedules, confidential matters, executive communications, and departmental priorities. The role functions as a primary administrative and communications hub for OCM, supporting operations, human resources coordination, financial and contract administration, and enterprise-wide engagement. The Executive Assistant III operates with a high degree of discretion, autonomy and proactive thought.

Requirements

• Bachelor’s degree or equivalent combination of education and progressively responsible administrative experience.
• Demonstrated experience providing advanced administrative support to senior executive or C‑suite leadership.
• Proven ability to manage confidential information and sensitive communications.
• Strong organizational, written, and verbal communication skills.
• Proficiency with enterprise administrative, HR, scheduling, and financial systems.
• 2-4 years of work experience.

Nice To Haves

• Experience in higher education, healthcare, or public-sector environments.
• Experience supporting multiple executives in a complex organization.
• Experience with Workday, Symplr, and enterprise financial systems.

Responsibilities

• Establishes, manages, and prioritizes the Chief’s complex calendar; evaluates and routes meeting requests using independent judgment.
• Initiates meetings and coordinates agendas, materials, and participants for executive and enterprise engagements.
• Arranges and manages executive travel and meetings; prepares and submits expense reports in Workday.
• Maintains confidential executive files, records, and documentation.
• Coordinates with Finance and Budget Operations regarding service agreements, event agreements, contracts, invoicing, and payment logistics.
• Directs and manages special projects as assigned by the Chief.
• Provides scheduling, meeting coordination, and follow-up support for the Deputy Chief and the Executive Director team.
• Assists with leadership travel arrangements and expense report submissions.
• Coordinates leadership team meetings, retreats, and activities to ensure efficient execution.
• Facilitates communication and information flow between the Chief and leadership team members.
• Receives, screens, and responds to incoming correspondence, calls, and visitors; resolves inquiries or refers matters as appropriate.
• Composes, edits, and maintains correspondence, meeting minutes, presentation preparation, reports, and official communications.
• Manages administrative issues and inquiries requiring coordination across departments.
• Plans and coordinates OCM‑led events, including securing venues, catering, AV and event services, agendas, materials, and coordination with external speakers and guests.
• Supports recruitment and workforce administration activities, including job postings, Classification & Compensation review coordination, Labor Committee approvals, onboarding, offboarding, and reclassifications.
• Assists with planning departmental retreats, training events, and leadership development activities.
• Maintains administrative systems, documentation, and operational tools supporting departmental effectiveness, including office technology, environment, and supplies.
• Assists with timekeeping administration, personnel actions, and departmental communications.
• Supports financial and administrative operations, including: Invoice and purchase order processing Vendor coordination and documentation Travel and reimbursement support Workday workforce and financial actions

Benefits

• The Medical University of South Carolina is an Equal Opportunity Employer. MUSC does not discriminate on the basis of race, color, religion or belief, age, sex, national origin, gender identity, sexual orientation, disability, protected veteran status, family or parental status, or any other status protected by state laws and/or federal regulations. All qualified applicants are encouraged to apply and will receive consideration for employment based upon applicable qualifications, merit and business need. Medical University of South Carolina participates in the federal E-Verify program to confirm the identity and employment authorization of all newly hired employees.

What This Job Offers

• Job Type: Full-time
• Career Level: Executive