Executive Assistant III - DOE (On-site)

BluePath Labs•Germantown, MD

1d•$80,000 - $90,000•Onsite

About The Position

BluePath Labs is seeking an Executive Assistant to support the U.S Department of Energy (DOE) Office of Environmental Management (EM). This role involves performing a wide variety of administrative, secretarial, and clerical tasks in a dynamic environment, supporting political and non-political senior executives. The specific labor category (Executive Assistant III or IV) will be determined by BluePath based on the candidate's experience and education. The position is on-site in Washington D.C.

Requirements

U.S. citizenship
Six years required (Executive Assistant III) or eight years required (Executive Assistant IV) of commensurate experience in related duties and responsibilities.
High school diploma required for Executive Assistant III.
Associate degree required for Executive Assistant IV.
Proficiency in Office 365 Productivity Suite to include Outlook, Word, Excel, PowerPoint, SharePoint, and Teams.
Proficiency in Adobe Acrobat to view, create, manipulate, print, and manage files; and route for e-signatures in a portable document format (PDF).
Self-motivated, willing to take on new challenges, and able to quickly learn and understand EM's business processes and DOE computer systems for processing correspondence, travel, time and attendance, and conference management-related items.
Effective oral and written communication skills
High degree of professionalism in the production of deliverables and interactions with fellow employees and client personnel.
Highly focused, results-oriented individual with good interpersonal skills in dealing with high-level management and technical personnel.
Ability to work independently and with initiative.
Uses sound judgement and discretion when effectively and efficiently coordinating with others to obtain information.
Professional customer services attitude.

Nice To Haves

Associate degree is preferred for Executive Assistant III.
Bachelor's degree is preferred for Executive Assistant IV.
Proficiency in DOE corporate systems such as ESS, ATAAPS, Concur Government Edition, and eDOCs.
Six years (Executive Assistant III) or eight years (Executive Assistant IV) of experience as an administrative assistant supporting EM or DOE.

Responsibilities

Acts as an executive-level resource for high-level administrative functions on projects.
Works closely with executives and project managers on completion of tasks and deliverables.
Serves as a liaison with other EM offices and DOE organizations in the resolution of day-to-day administrative and operational problems.
Works independently or within a team on special nonrecurring and ongoing projects.
Manages special assignments as directed.
Plans and coordinates multiple presentations, as well as disseminates information, training manuals, proposals, charts, graphs, procedures, and correspondence.
Schedules, organizes, and manages complex activities, coordinates meetings, creates and develops visual presentations, compiles, and prepares reports.
Manages electronic records and data.