Executive Assistant III

University of Idaho Job • Boise, ID

3d

About The Position

Under general direction of the administrator, this position independently performs support duties related to the unit with a high degree of professionalism and adherence to strict confidentiality standards. The position oversees business operations and performs specialized and multifaceted administrative and project management functions, coordinates communications, and serves as a liaison and advisor to senior leadership in the college or unit. The position serves as first point of contact for requests, policy/procedural questions and/or problem resolution, exercises delegated decision making authority for matters related to unit operations, and represents the administrator’s views, preferences and decisions to internal and external constituents.

Requirements

• Six years of administrative or business operations support experience
• Four years supporting a manager, director, department lead or similar level of administrator

Responsibilities

• Lead and manage office operations and administrative personnel
• Coordinate with Financial Officer on financial matters
• Participate in budget development
• Approve expenditures on behalf of the administrator
• Coordinate complex travel, meeting and event arrangements
• Maintain calendars, databases, confidential files, systems and records of administrator activities and decisions
• Provide administrative and logistical support for meetings, internal/external/national boards, committees and/or councils which the administrator participates in, leads and/or sponsors
• Advise on agendas and meeting strategy, goals and outcomes
• Support project management efforts by documenting scope and timelines, tracking progress towards key deliverables and facilitating the flow of information to participants and key stakeholders
• Advise on and help coordinate the strategic planning process
• Independently plan and complete assigned projects, events and programs with a defined scope and actively participate on project teams with other senior leaders in the unit
• Represent the unit on university-wide committees as appropriate
• Manage internal and external communications including responding on behalf of the administrator to personal and confidential correspondence and phone calls
• Coordinate and collaborate with University Communications and Marketing as needed
• Develop draft communications such as talking points, speech scripts and responses to correspondence
• Collect, compile, analyze and summarize data used for reports, records and other administrative documents
• Independently collect, summarize and submit data on behalf of the unit administrator
• Other duties as assigned

What This Job Offers

• Job Type: Full-time
• Career Level: Executive
• Education Level: No Education Listed