Executive Administrative Assistant III (100805)

Honda Dev. and Mfg. of Am.,LLC•Torrance, CA

5d•Onsite

About The Position

The Executive Assistant provides high-level administrative and strategic support to executive leadership, ensuring seamless operations and optimizing executive efficiency. This role manages complex scheduling, prioritizes critical tasks, coordinates business and travel logistics, and serves as a trusted liaison between executives and key stakeholders. The Executive Assistant anticipates needs, exercises sound judgment, and upholds the highest level of professionalism and confidentiality.

Requirements

Associate’s degree, or equivalent experience.
5+ years of relevant experience providing support to executives.
Strong decision-making abilities with independent judgment.
Exceptional written and verbal communication skills.
Highly organized team player with strong planning, problem-solving, and interpersonal skills.
Strong team player with good planning and organizing, problem-solving, decision-making and interpersonal skills
Advanced proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint, Teams).
Strong attention to detail, accuracy, and consistency.
Ability to handle high-level, sensitive communications within and outside the organization.

Nice To Haves

Japanese bilingual proficiency is strongly preferred.

Responsibilities

Provide strategic administrative support to Honda executives, maintaining discretion when managing calendars, communications, and commitments.
Identify potential conflicts, proactively resolve scheduling challenges, and ensure alignment with business priorities.
Act as a primary liaison between executives, internal business units, and external partners including interactions with executives at external partners, ensuring seamless communication and collaboration.
Represent executives in meetings, follow up on action items, and build relationships with key stakeholders.
Plan and coordinate executive travel, including complex itineraries, transportation, and accommodations.
Manage last-minute changes efficiently and oversee logistical arrangements.
Exercise independent judgment in handling critical matters, escalating issues as necessary.
Manage competing priorities, filter incoming requests, and make informed decisions to optimize executive productivity.
Draft and refine communications on behalf of executives.
Independently reschedule meetings on behalf of executives based on knowledge of those priorities.
Oversee meeting preparation, agenda creation, and logistics.
Ensure key stakeholders are briefed on priorities and that follow-up actions are executed.
Compile, analyze, and synthesize data for executive reports, presentations, and decision-making insights.
Oversee budgeting, asset control, record retention, and compliance with Honda policies.
Utilize tools for workflow automation and business process improvements.
Process expense reports on the executive’s behalf, ensure process and completion and advise executive on planned versus actual expense conditions in the budget.
Handle highly sensitive information with discretion.
Proactively anticipate potential issues and develop contingency plans to minimize disruption in high-pressure situations.