Administrative Assistant III

University of California, Irvine•Orange, CA

1d•Hybrid

About The Position

Under the general supervision of the Operations Manager, the administrative assistant is responsible for providing general administrative support in the Department. This includes supporting Department Administration, and Faculty; assist in the department preparation of SOU, academic support, computer/website resources area in completing paperwork, gathering information, etc. The position assists in prioritizing, efficiently processing, and tracking administrative issues to ensure deadlines are met and tasks completed appropriately for the Department.

Requirements

Previous experience providing administrative support to senior management.
Thorough understanding of office procedures.
Demonstrated ability to work independently in a complex working environment, adjusting priorities as needed based on assignments and understanding mission and goals of the department.
Demonstrated skill in English grammar and syntax sufficient to evaluate written materials and correct errors.
Working knowledge of business document formats; letters, memos, advertisements, grant applications etc.
Demonstrated ability to follow instructions and perform duties reliably and with thorough attention to detail.
Demonstrated skill in forming and maintaining cooperative working relationships with others, i.e. effective interpersonal skills.
Skill in organizing work for timely completion of assignments.
Ability to independently develop innovative, logical solutions to difficult, unusual, or first-time problems and provide recommendations for action.
Bachelor's degree or equivalent experience
A minimum of 1 year of experience as administrative assistant
3-5 years of related work experience
Must be able to provide proof of work authorization

Nice To Haves

May require travel between various offices and clinics in Orange and Irvine campuses.
Requires some evening hours and/or overtime.

Responsibilities

Providing general administrative support in the Department.
Supporting Department Administration and Faculty.
Assisting in department preparation of SOU, academic support, and computer/website resources area by completing paperwork and gathering information.
Prioritizing, efficiently processing, and tracking administrative issues to ensure deadlines are met and tasks completed appropriately for the Department.