Executive Assistant III (Legal Board - Office of the Corporate Secretary)

TD•Toronto, ON

1d•Onsite

About The Position

This role provides dedicated administrative support to the Executive Vice President, Executive Board Members, along with a range of administrative or general office support to the broader team as assigned. The Executive Assistant will support executives and help maintain smooth business operations. TD Bank Group (TD) is driven by a passion to provide legendary customer experiences, and our executive team relies on exceptional people for support. Alongside caring colleagues and supportive leaders, our Executive Assistants provide a broad range of organizational and general workplace support to executives within TD.

Requirements

Undergraduate degree preferred
7-10 years of relevant experience
Must have experience interfacing with C-Suite Executives
Extensive knowledge of Windows and Microsoft Office Suite and internet applications (Outlook, PowerPoint, Word, etc.)
Experience coordinating travel arrangements and comfortable managing frequent changes
Excellent communication skills with the ability to listen actively, ask questions and communicate effectively
Proven track record as an executive assistant
Demonstrated leadership skills for mentoring junior colleagues
Excellent organizational skills with the ability to multitask and adapt to change in a fast-paced, dynamic environment
Ability to collaborate with other Executive Assistants, in addition to internal and external partners
Strong judgment skills to support initiatives and apply discretion when working with confidential information
Can efficiently interpret TD policies and help executives apply these standards in a fast-changing environment

Responsibilities

Own and maintain calendar management for Board of Directors; troubleshoot conflicts with creative solutions
Coordinate travel for leaders, includes supporting travel delay re-scheduling for national and international travel arrangements, in addition to rescheduling meetings with internal/external parties
Create board level packages and perform various on-site tasks to support Board Members
Assist in coordinating in-office or virtual meetings, townhalls or offsite events; may include booking meeting spaces, agenda development, technology setup, amalgamating/proofreading PowerPoint decks, event day troubleshooting and ordering catering with dietary restrictions
Maintain confidentiality: Will have access to leaders' emails to assist in prioritizing or performing important administrative tasks on their behalf
Apply appropriate due diligence to ensure accuracy in completing ad-hoc administrative tasks (e.g., reports, invoices, communications, tables, charts, files)
Inform immediate team regularly on project status, as well as relevant information related to day-to-day activities
Provide vacation/temporary coverage for colleagues, supporting additional leaders
May provide training to newer Executive Assistants and support complex joint tasks
Provide support while ensuring quality service and professionalism at every interaction
Participate fully as a member of the team and contribute to a positive work environment