Executive Assistant (Legal Secretary)

Cornerstone Research•New York, NY

14h•Hybrid

About The Position

If you are meticulous with details and looking for an opportunity to showcase your superior client service and communication skills, then we would like to meet with you! The Executive Assistant will have primary responsibility for providing administrative support to 5+ local executives to optimize efficiency, while independently managing administrative tasks and coordinating special projects. The Executive Assistant will handle confidential firm information which requires a high level of discretion while simultaneously anticipating administrative needs, managing workload, and producing work of the highest quality in a timely manner. We are looking for an innovative problem-solver with a great eye for detail and an even greater sense of ownership. The ability to juggle multiple tasks, requests, and priorities while also coordinating and collaborating with team members is essential to success in the role. Having a “learning mindset”, being team-oriented, highly organized, and a dedicated professional are significant characteristics in our future contributor. At Cornerstone Research, you will be part of a thriving, 1,000-strong team that spans nine offices, comprises more than 55 nationalities, and leads the industry in its commitment to develop team members across all levels. Inc. Magazine has recognized Cornerstone Research three times as a Best Workplace for its outstanding employee engagement, collaborative culture, and professional growth opportunities. You’ll Love It Here If You: Embrace learning and continuous improvement Set and strive for a high bar of excellence Believe that teamwork leads to success: ask us what it means to be #onefirmfirm! Take pride in always doing your best work, even if it’s harder or takes longer Are passionate about what you do

Requirements

2+ years of directly related experience; professional services experience preferred.
The desire to take initiative and actively contribute to the team and the firm.
The ability to communicate effectively and professionally.
Strong business acumen and the ability to learn the firm’s financial and operational functions.
The mindset to provide superior service.
Intermediate to advanced Microsoft Office skills (Excel, Outlook, PowerPoint, Word)
Exemplary attention to detail and highly organized.
Flexible and able to work effectively under deadlines.
The ability to commute to our office in New York, to comply with our hybrid work policy of 2-3 days per week in office.
High School Diploma or equivalent combination of education, training and experience.

Responsibilities

Generate monthly invoices for executives which includes proofreading and editing prebills, finalizing and sending invoices to clients and tracking accounts receivables.
Assist with conflict checks, generate engagement letters, and create correspondence files.
Create, organize and maintain administrative structure for each project (LAN and hard files, document storage, project set up and closure.
Compose and process routing correspondence.
Proofread all written materials.
Manage executives’ calendars, travel arrangements, and process expense reports.
Assist with the coordination of promotional materials for business development.
Coordinate internal or client meetings and special events.