Office Secretary III

State of Maryland•Anne Arundel, MD

8h•Onsite

About The Position

The Administrative and Communications Assistant is an administrative level position with the responsibility of reception, filing, preparing invoices for payment, administrative projects, communications including updating the organization's website and performing event planning functions of the Rural Maryland Council. The position reports to the Executive Director as well as provides administrative support to RMC employees, the RMC Executive Board and its committees.

Requirements

Graduation from an accredited high school or possession of a high school equivalency certificate.
Three years performing secretarial or clerical work involving typing duties.

Nice To Haves

Experience providing administrative or executive support to senior leadership, boards, or committees.
Experience planning and coordinating meetings, conferences, or public-facing events, including logistics and stakeholder coordination.
Experience developing and distributing communications materials, such as newsletters, reports, or outreach content.
Experience managing websites, contact databases, or digital communication platforms.
Experience working with multiple stakeholders or partner organizations, particularly within government, nonprofit, or community-based settings.

Responsibilities

Provide administrative support to the RMC Executive Director, Executive Board, and committees, including managing communications, maintaining records, preparing invoices, and updating the organization’s website.
Support partner organizations such as the Rural Maryland Broadband Coordination Board and Rural Maryland Foundation by coordinating meetings, issuing notices, maintaining websites, and preparing meeting minutes.
Develop and manage organizational communications and materials, including maintaining contact databases, distributing event and meeting information, and designing reports, agendas, and program materials.
Create and distribute the RMC quarterly newsletter, including drafting content, highlighting programs, and coordinating updates from committees and partners.
Coordinate and participate in outreach events, including managing event logistics, staffing exhibit tables, collecting contacts, and maintaining the outreach calendar and sponsorships.
Plan and execute meetings and conferences, including securing venues, coordinating catering, managing registrations, tracking attendees, and maintaining related financial records.
Draft routine correspondence and respond to public and stakeholder inquiries, including requests for information and Public Information Act (PIA) requests.