Executive Coordinator & Assistant Corporate Secretary

Bankwell Financial Group • New Canaan, CT

1d

About The Position

Serve as the CEO’s trusted operational partner while owning board and governance administration for a publicly traded commercial bank with $3 billion in assets. This high-trust role manages executive workflows—including support for the CEO’s Bank President—board logistics, and corporate secretarial support, ensuring seamless execution across strategy sessions, regulatory meetings, board deliberations, and stakeholder engagements.

Requirements

• 7+ years executive/ board support experience, ideally in banking/financial services or public companies.
• Expert in board portal software (e.g., Diligent, Nasdaq Boardvantage); proficient in MSOffice, Zoom/Teams; familiarity with banking regs a plus.
• Exceptional judgment, discretion, and poise under pressure; strong writing, project management, and relationship skills.
• Bachelor’s degree

Nice To Haves

• governance certification (e.g., GAT, CGS) preferred.

Responsibilities

• Proactively manage the CEO’s and Bank President’s calendars, travel, and priorities, optimizing time for strategic, regulatory, investor, and client interactions.
• Draft correspondence, briefing materials, and presentations for both executives; screen communications and provide concise summaries with recommended actions.
• Coordinate C-suite interactions, preparing the CEO and Bank President for ALCO, risk, audit, and earnings discussions.
• Plan and execute board and committee meetings: develop annual calendars, issue notices, manage RSVPs, handle logistics (virtual/hybrid setups, director travel), and distribute secure board books via portal.
• Collect, organize, and version-control management reports; track deadlines and ensure completeness.
• Record and distribute minutes, resolutions, and action items; follow up rigorously with executives to close loops.
• Maintain governance records: attendance, charters, director onboarding, and committee rosters.
• Assist with compliance for board processes under corporate law, NASDAQ/SEC rules, and banking regs (e.g., meeting quorums, consents, approvals).
• Draft/format minutes, resolutions, and policies; support D&O questionnaires, related-party disclosures, and proxy/10-K governance sections.
• Act as liaison for director inquiries, routing sensitive matters appropriately.

What This Job Offers

• Job Type: Full-time
• Career Level: Executive