Executive Assistant II
About The Position
As an Executive Assistant at Omnicell, you will serve as a trusted partner to senior leaders—playing a critical role in how they operate, communicate, and lead across the organization. You will provide dedicated support to a newly hired Executive as they transition into Omnicell, while also supporting our Vice President & General Manager of Consumables. This is a high‑impact, high‑visibility role for an experienced Executive Assistant who thrives in fast‑paced, dynamic environments and takes pride in being a calm, strategic presence behind the scenes. You’ll be relied upon for sound judgment, discretion, and proactive problem‑solving as you help leaders stay focused on what matters most.
Requirements
- Advanced proficiency in Microsoft Office, including Outlook, Word, Excel, and PowerPoint, with confidence managing complex calendars and inboxes.
- Proven ability to manage multiple priorities, meet tight deadlines, and remain composed in a fast‑paced environment.
- Excellent verbal and written communication skills with strong attention to tone, clarity, and professionalism.
- Demonstrated discretion and integrity when handling confidential and sensitive information.
- A proactive mindset with the ability to anticipate needs, solve problems independently, and exercise sound judgment.
- Flexibility and adaptability in the face of changing priorities, ambiguity, and evolving business needs.
- Meticulous attention to detail and a commitment to delivering high‑quality work.
- Strong interpersonal skills and a collaborative, team‑oriented approach to work.
- A service‑oriented mindset focused on creating positive, reliable experiences for stakeholders.
- 3–4 years of experience supporting senior‑level executives (or equivalent experience demonstrating readiness for this level of support).
- Experience working in a publicly traded company.
Responsibilities
- Act as a strategic partner to senior leaders, proactively managing complex, fast‑changing calendars to optimize time, prioritize business‑critical work, and anticipate scheduling conflicts before they arise.
- Coordinate domestic and international travel, including flights, lodging, visas, and documentation, ensuring seamless travel experiences that support demanding executive schedules.
- Manage expense reporting and financial activities, including Concur expense reconciliation and department budget tracking, with a high degree of accuracy and timeliness.
- Serve as a key liaison across the organization, fostering strong relationships and ensuring smooth communication between executives and internal and external stakeholders.
- Prepare and organize executive materials, including meeting agendas, reports, and presentations, maintaining secure, well‑organized records to enable informed decision‑making.
- Plan and execute meetings, offsites, and special events, negotiating with vendors and coordinating logistics to deliver high‑quality experiences in a cost‑effective manner.
- Handle sensitive and confidential information with discretion, professionalism, and sound judgment at all times.
- Collaborate closely with the Executive Assistant team, providing backup coverage when needed to ensure continuity of support during critical periods.
Benefits
- learning and well-being programs
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What This Job Offers
Job Type
Full-time
Career Level
Executive
Education Level
No Education Listed
