Executive Assistant II

BAE Systems•Radford, VA

17h•Onsite

About The Position

BAE Systems, Inc. is hiring an Executive Assistant with strong attention to detail and excellent communication skills to provide support to the Ordnance Systems, Inc. (OSI), Vice President General Manager in Radford, and senior team staff. This position will act as the administrative focal point and will be responsible for providing specialized administrative support for a variety of duties and tasks, as well as day-to-day coordination of meetings and travel. In this role, you will work on assignments that are complex in nature where independent action and a high degree of initiative are required in resolving problems and developing recommendations. Additional responsibilities and opportunities exist to support critical projects with other OSI Leadership Team members.

Requirements

High School Diploma and 6 years of relevant experience or equivalent experience | Associates Degree and 4 years of relevant experience | Bachelors Degree and 2 years of relevant experience
Experience in Executive/Administrative support
Experience in managing complex calendars of senior leadership/executives
Experience in coordinating, facilitating, and supporting conferences, meetings, and events
Experience in travel coordination for senior leadership/executives
Experience in supporting critical projects, such as presentation development for quarterly business meetings
Must have a proactive approach to problem-solving with strong decision-making skills
Robust ability to multi-task and prioritize daily workload ensuring tasks and deadlines are met
Advanced level proficiency in Microsoft Office applications: Teams, Word, Excel, PowerPoint, and Outlook
General knowledge of computer hardware and office equipment
Excellent verbal and written communications skills

Nice To Haves

Bachelors Degree
Certified Administrative Professional
Formal training in Microsoft Office Suite and Microsoft 365

Responsibilities

Support the VPGM and OSI senior staff as the administrative focal point
Assist with critical projects to support the leadership team
Manage communications with executive level internal and external customers
Manage all aspects of receiving and screening all forms of communication as required
Maintain a variety of soft and hard copy records/files that involve company sensitive data with the highest level of confidentiality and tact
Maintain the VPGM’s complex calendar, arrange meetings and appointments
Maintain and track meetings and other action items through completion
Coordinate, facilitate, and provide support for various conferences, meetings, and events with a high degree of tact and diplomacy
Manage meeting and event logistics and connections, including catering
Coordinate highly visible meetings with domestic and international visitors
Develop PowerPoint presentations for quarterly business meetings and others documents as required
Coordinate extensive domestic and international travel for the VPGM and OSI senior staff
Manage travel arrangements, expense reporting, and procurement card reconciliation
Maintain office supplies in support of successful operation for the OSI team
Perform general administrative duties including but not limited to typing, copying, collating, stapling, preparing packages for delivery, filing, recordkeeping, and data entry
Other duties as requested