Executive Assistant II
About The Position
Provides executive-level administrative support, including complex calendar management, travel, event coordination, and project management. Anticipates executive needs and proactively identifies solutions to administrative and operational challenges. Addresses administrative/operational inquiries, resolves problems, and prioritizes needs using in-depth knowledge of policies and procedures. Initiates travel arrangements and expense reporting on executive’s behalf. Organizes all aspects of meetings, events, and travel, including (but not limited to) agenda preparation, site selection, and document development. Acts as the primary point of contact between executive and internal/external stakeholders (customers, visitors). Serves as a liaison for organizational initiatives, representing the executive at various meetings and committees. Initiates communications with other leaders as they relate to operational, strategic, and substantive matters. Manages and oversees projects, tracks deliverables, and ensured follow-through on priorities. Develops complex documents and correspondence independently or with executive input. Prepares special reports, independently conducting needed research, and compiling, analyzing, and summarizing information. May present this material/information to others. Establishes and maintains filing systems and confidential records, handling highly confidential and sensitive information with absolute integrity and discretion. Operates and maintains office equipment; may order supplies as needed. Assists with departmental budget administration. Opens, reads, and prioritizes mail, composing and initiating return correspondence on behalf of the executive as appropriate. Mentors other administrative staff, answering questions and providing training as needed.
Requirements
- High School Graduate or GED
- Typically requires 5 years in an executive assistant position
- Exceptional organizational, time management, and prioritization skills.
- Ability to manage multiple high-priority tasks in a fast-paced environment.
- Demonstrated ability to exercise discretion, sound judgment, and professionalism when handling confidential matters.
- Independent problem-solver and demonstrated ability to take initiative.
- Strong communication and interpersonal skills; demonstrated ability to build relationships across all levels of the organization and with external stakeholders.
- Advanced proficiency in Microsoft Office (Excel, PowerPoint, Word).
- Ability to create and compile complex documents and presentations.
- Self-motivated, solution-focused, and able to function with minimal supervision.
- Maintain technical currency and advanced certifications in specialized areas of responsibility.
Responsibilities
- Provides executive-level administrative support, including complex calendar management, travel, event coordination, and project management.
- Anticipates executive needs and proactively identifies solutions to administrative and operational challenges.
- Addresses administrative/operational inquiries, resolves problems, and prioritizes needs using in-depth knowledge of policies and procedures.
- Initiates travel arrangements and expense reporting on executive’s behalf.
- Organizes all aspects of meetings, events, and travel, including (but not limited to) agenda preparation, site selection, and document development.
- Acts as the primary point of contact between executive and internal/external stakeholders (customers, visitors).
- Serves as a liaison for organizational initiatives, representing the executive at various meetings and committees.
- Initiates communications with other leaders as they relate to operational, strategic, and substantive matters.
- Manages and oversees projects, tracks deliverables, and ensured follow-through on priorities.
- Develops complex documents and correspondence independently or with executive input.
- Prepares special reports, independently conducting needed research, and compiling, analyzing, and summarizing information. May present this material/information to others.
- Establishes and maintains filing systems and confidential records, handling highly confidential and sensitive information with absolute integrity and discretion.
- Operates and maintains office equipment; may order supplies as needed.
- Assists with departmental budget administration.
- Opens, reads, and prioritizes mail, composing and initiating return correspondence on behalf of the executive as appropriate.
- Mentors other administrative staff, answering questions and providing training as needed.
Benefits
- Comprehensive suite of Total Rewards: benefits and well-being programs
- Competitive compensation
- Generous retirement offerings
- Programs that invest in your career development
- Base compensation listed within the listed pay range based on factors such as qualifications, skills, relevant experience, and/or training
- Premium pay such as shift, on call, and more based on a teammate's job
- Incentive pay for select positions
- Opportunity for annual increases based on performance
- Paid Time Off programs
- Health and welfare benefits such as medical, dental, vision, life, and Short- and Long-Term Disability
- Flexible Spending Accounts for eligible health care and dependent care expenses
- Family benefits such as adoption assistance and paid parental leave
- Defined contribution retirement plans with employer match and other financial wellness programs
- Educational Assistance Program
Stand Out From the Crowd
Upload your resume and get instant feedback on how well it matches this job.
What This Job Offers
Job Type
Full-time
Career Level
Executive
Education Level
High school or GED
