Executive Assistant II

Aston Carter•Sunnyvale, CA

6d•$30 - $32•Onsite

About The Position

We are seeking a highly motivated, customer-obsessed Executive Assistant to support two Directors within the Devices Demand Planning organization. The role requires strong organizational skills, sound judgment, and attention to detail to manage competing priorities in a fast-paced, collaborative environment. The position is full-time and onsite in Sunnyvale, California, with a Monday-through-Friday schedule from 9 a.m. to 5 p.m. Pacific Time. The team has approximately 25 employees, fosters a supportive culture with multiple engagement events each month, and works cross-functionally across sales, marketing, and product line leadership. The organization values an AI-forward approach. This is a contract position. The pay range is $30.00–$32.00 per hour, with individual compensation dependent on qualifications, skills, experience, job knowledge, location, internal equity, and other job-related factors. Eligible benefits for this temporary role may include medical, dental and vision coverage; critical illness, accident and hospital coverage; a 401(k) retirement plan; life insurance; short- and long-term disability; a health spending account; transportation benefits; an employee assistance program; and time off or leave such as PTO, vacation or sick leave. Benefits eligibility may depend on job classification and length of employment, and benefits are subject to plan terms and change.

Requirements

At least 4 years of experience supporting senior management or Directors.
Attention to detail.
Advanced calendar-management skills and fluency with calendar invitations in Microsoft Outlook.
Ability to handle confidential information.
Strong verbal and written communication skills.
Excellent PC skills and strong knowledge of Microsoft Office and Outlook.
Ability to complete a high volume of tasks.

Nice To Haves

Bachelor’s degree preferred.
Experience in finance or related departments.
Experience with recruiting coordination and general business.

Responsibilities

Manage complex calendars and scheduling for both Directors.
Prioritize high volumes of information and requests, applying appropriate urgency.
Monitor and track meetings and priorities, and manage travel and expenses.
Handle administrative support functions.
Manage multiple tasks and action items, ensuring timely completion of deliverables.
Respond with appropriate urgency to situations requiring a quick turnaround.
Build effective working relationships across teams.