Executive Assistant II
About The Position
We are seeking a highly motivated, customer-obsessed Executive Assistant to provide administrative support to a VP and the office. The position handles a high volume of tasks, including complex calendar management and scheduling, prioritizing requests and information, tracking the VP’s meetings, priorities, and emails, and managing travel and expenses. The Executive Assistant also manages documentation, follow-up, preparation, and other action items to ensure deliverables receive appropriate and timely attention. Successful candidates can complete a high volume of tasks and projects with little to no guidance, demonstrate impeccable attention to detail, make smart and timely decisions, and respond with appropriate urgency to situations requiring a quick turnaround. The role requires exceptional verbal and written communication, adaptability, integrity and discretion in handling confidential information, and professionalism when dealing with senior professionals inside and outside the company.
Requirements
- At least 6 years of experience as an Executive Assistant supporting senior- or executive-level leadership.
- Strong written and verbal communication skills.
- Proficiency with Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) or equivalent tools.
- At least two years of college required.
- U.S. work authorization meeting Export Control requirements: U.S. Citizen, U.S. National, Green Card holder, Refugee, or Asylee.
- Ability to complete a high volume of tasks and projects with little to no guidance.
- Impeccable attention to detail and ability to make smart, timely decisions and respond with appropriate urgency.
- High integrity and discretion in handling confidential information, and professionalism when dealing with senior professionals.
Nice To Haves
- Bachelor’s degree preferred.
Responsibilities
- Manage complex calendars and scheduling.
- Prioritize a high volume of information and requests, assigning appropriate urgency.
- Monitor and track the VP’s meetings, priorities, and emails.
- Manage travel and expenses.
- Provide administrative support for the office.
- Manage the VP’s action items, including documentation, follow-up, and preparation, to ensure timely delivery.
Benefits
- Comprehensive medical benefits
- Competitive pay
- 401(k) retirement plan
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What This Job Offers
Career Level
Mid Level
Education Level
Associate degree
