Executive Assistant II

Omnicell • Fort Worth, TX

9h • $110,000 • Onsite

About The Position

EnlivenHealth, an Omnicell company is seeking an experienced Executive Assistant / Office Manager to support the EnlivenHealth Executive Leadership Team and help create a highly organized, professional, and effective Fort Worth office environment. This role is ideal for a polished, proactive professional who enjoys operating at the center of a fast-moving business. You will serve as a trusted partner to senior leaders, coordinate executive priorities across the organization, and own the day-to-day experience of the Fort Worth office. Your work will help leaders stay focused on strategic priorities while ensuring that employees, customers, partners, and visitors experience a well-run and welcoming workplace. This is a high-visibility role that combines executive partnership, business coordination, office operations, event planning, and special projects. Success will require sound judgment, discretion, strong follow-through, and the ability to anticipate needs before they become issues.

Requirements

• 7+ years of experience supporting senior executives, executive leadership teams, or C-level leaders in a complex business environment.
• Demonstrated experience managing multiple complex calendars, travel arrangements, executive meetings, and competing priorities.
• Exceptional organization, prioritization, project coordination, and follow-through skills.
• Strong written and verbal communication skills, including the ability to communicate effectively with executives, employees, customers, partners, and vendors.
• Advanced proficiency with Microsoft 365, including Outlook, Teams, PowerPoint, Excel, Word, and SharePoint.
• Ability to work onsite in the Fort Worth office and provide a consistent, high-quality experience for employees and visitors.
• Proven ability to handle highly sensitive and confidential information with maturity and discretion.
• Strong judgment, professionalism, attention to detail, and ability to operate independently in a fast-paced environment.
• Ability to manage shifting priorities, navigate ambiguity, and make sound decisions without constant direction.

Nice To Haves

• Experience supporting multiple executives or a business unit with broad cross-functional responsibilities.
• Experience coordinating leadership meetings, board or executive materials, strategic planning sessions, town halls, or company offsites.
• Experience with office vendor management, facilities coordination, event planning, purchasing, invoice processing, or budget tracking.
• Experience coordinating customer, partner, or other high-visibility external meetings and visits.
• Experience managing or coordinating day-to-day office operations in an in-person workplace.
• Bachelor’s degree or equivalent combination of education and professional experience.

Responsibilities

• Enable executive effectiveness by serving as a trusted partner to the EnlivenHealth Executive Leadership Team and coordinating the day-to-day execution of leadership priorities.
• Manage complex calendars and competing priorities across multiple senior leaders, ensuring that meetings are purposeful, well-prepared, and aligned to business priorities.
• Coordinate travel, including itineraries, meeting logistics, changes, expense support, and follow-up.
• Prepare and coordinate executive materials, including agendas, briefing documents, presentations, reports, meeting notes, and action-item trackers.
• Support the leadership operating rhythm by coordinating executive staff meetings, leadership meetings, town halls, offsites, planning sessions, and other company events.
• Track commitments and follow-through across the leadership team, proactively identifying deadlines, dependencies, risks, and items requiring executive attention.
• Coordinate executive, customer, and partner visits to the Fort Worth office, including room preparation, hospitality, schedules, materials, and onsite logistics.
• Own Fort Worth office operations by coordinating facilities, supplies, vendors, access, workspace needs, mail and deliveries, conference rooms, and day-to-day office readiness.
• Partner with Facilities, IT, HR, Finance, and other Omnicell teams to resolve workplace needs, maintain a high-quality office experience, and ensure effective communication and follow-through.
• Manage office-related purchasing and administration, including vendor coordination, invoice and expense tracking, supplies, catering, and basic budget monitoring.
• Plan and execute employee and leadership events that support engagement, collaboration, customer relationships, and a professional workplace culture.
• Lead special projects and cross-functional initiatives on behalf of executive leadership, using strong organization, communication, and project-management skills to move work forward.
• Handle confidential information and sensitive communications with exceptional discretion, professionalism, and judgment.
• Identify opportunities to improve processes for executive support, office operations, meeting effectiveness, and leadership communication.

Benefits

• Employee Impact Groups, which foster inclusion and belonging
• learning and well-being programs that support personal and professional growth
• sustainability in our operations, aiming to reduce our environmental footprint and promote responsible business practices

What This Job Offers

• Job Type: Full-time
• Career Level: Executive
• Education Level: Associate degree