Executive Assistant I - Martinsburg, WV Location

Omega Health • Martinsburg, WV

6d • Hybrid

About The Position

Omega Health Services is seeking a strategic Executive Assistant to serve as an operational extension and trusted advisor to a Regional Partner. This hybrid role combines work at regional office hubs with remote and field-based locations, depending on the executive’s schedule. The position calls for proactive logistical coordination, discreet gatekeeping, and problem-solving in a fast-paced environment. The Executive Assistant may travel with the Partner approximately 5% of the time.

Requirements

• At least 5 years of progressive experience supporting C-suite leaders such as a CEO, COO, or Managing Partner.
• Advanced, fluent proficiency with Office 365, including Outlook, Excel, and PowerPoint.
• Ability to use secure document management systems such as SharePoint.
• Ability to travel occasionally, approximately 5%.
• Availability for critical after-hours communications to support a dynamic schedule.
• Strategic foresight and ability to anticipate needs, roadblocks, and solutions.
• Strong executive presence and communication skills to interact with Board Members, external partners, and senior leaders.
• Resourcefulness in addressing unexpected logistical or operational challenges.

Nice To Haves

• Experience in healthcare or highly regulated sectors.
• Bachelor’s degree.

Responsibilities

• Own and optimize a complex, high-velocity executive calendar, protecting the Partner’s focus and resolving conflicts amid shifting priorities.
• Triage communications and draft or ghostwrite correspondence in the Partner’s voice.
• Coordinate domestic and international travel itineraries and, when traveling with the Partner, manage logistics, take strategic meeting minutes, and track action items through completion.
• Manage the executive office budget, process expense reports, and ensure financial filings are accurate, compliant, and timely.
• Handle sensitive professional and personal matters discreetly, including sensitive documents, financial data, and internal communications.
• Conduct organizational research, create presentation decks, and manage cross-departmental deliverables supporting the Partner’s strategic goals.

Benefits

• Performance-based bonuses.
• 401(k) with company match.
• Health insurance.
• Dental insurance.
• Vision insurance.
• Life and AD&D insurance.
• Long-term disability insurance.
• Access to CAP/PACE certifications.
• Leadership coaching.
• University scholarships.
• Earn-as-you-go paid time off.
• Paid holidays.
• Hybrid work flexibility.

What This Job Offers

• Job Type: Full-time
• Career Level: Senior
• Education Level: No Education Listed