Executive Assistant I - Martinsburg, WV Location

Omega Health • Martinsburg, WV

8d • $23 - $25 • Hybrid

About The Position

Omega Health Services is seeking an Executive Assistant to serve as the operational extension and trusted advisor to a Regional Partner. This fast-paced, strategic role involves managing executive time and communications, coordinating complex travel and events, overseeing office financial resources, handling confidential matters, and supporting special projects. The position is hybrid, combining work from regional office hubs with remote and field-based locations based on the executive’s schedule. Occasional travel with the Partner is expected (approximately 5%).

Requirements

• At least 5 years of progressive experience supporting C-suite leaders such as a CEO, COO, or Managing Partner.
• Advanced, fluent proficiency in Office 365, including Outlook, Excel, and PowerPoint.
• Experience with secure document management systems such as SharePoint.
• Ability to travel occasionally (approximately 5%).
• Availability for critical after-hours communications to support a dynamic schedule.
• Strong strategic foresight, anticipating needs, roadblocks, and solutions.
• Impeccable communication skills and the confidence to interface with board members, external partners, and senior leaders.
• Resourcefulness and the ability to address unexpected logistical or operational challenges.

Nice To Haves

• Experience in healthcare or highly regulated sectors.
• Bachelor’s degree.

Responsibilities

• Own and optimize a complex, high-velocity calendar, protect the Partner’s focus, and navigate stakeholder conflicts and shifting priorities.
• Triage communications and draft or ghostwrite correspondence in the Partner’s voice.
• Coordinate domestic and international travel itineraries and events.
• Occasionally travel with the Partner to manage logistics, take strategic meeting minutes, and track action items through completion.
• Manage the executive office budget, process expense reports, and ensure financial filings are compliant and timely.
• Handle sensitive professional and personal matters, documents, financial data, and internal communications with discretion.
• Conduct organizational research, design presentation decks, and manage cross-departmental deliverables.

Benefits

• Performance-based bonuses.
• 401(k) with company match.
• Health, dental, vision, life/AD&D, and long-term disability insurance.
• Access to CAP/PACE certifications, leadership coaching, and university scholarships.
• Earn-as-you-go paid time off.
• Paid holidays.
• Hybrid work flexibility.

What This Job Offers

• Job Type: Full-time
• Career Level: Senior
• Education Level: No Education Listed