Executive Assistant (HR)
About The Position
Sunbelt Rentals, the fastest-growing rental equipment company in North America, is seeking an Executive Assistant to provide high-level administrative support to the Chief People Officer and Senior Leadership Team. In this role, you will deliver exceptional administrative, clerical, and organizational support while managing a wide range of executive priorities. The ideal candidate will work independently to coordinate schedules, organize meetings, manage communications, and ensure the efficient execution and tracking of key initiatives and responsibilities across the leadership team.
Requirements
- A high school education or the equivalent knowledge of English, punctuation, grammar, spelling and basic mathematics (ability to add, subtract, multiply, divide and calculate fractions and/or percentages).
- 7 years of secretarial or administrative experience at the executive level.
- Proficient knowledge of computer software (including word processing, spreadsheets, presentation and e-mail).
- Excellent communication skills including tact and diplomacy and strong organizational skills.
- Regular exercise of initiative and personal judgment, attention to detail, use of discretion, and maintaining confidentiality.
Nice To Haves
- Associates is preferred but not essential.
Responsibilities
- Provide high level, advanced, diversified and confidential secretarial and administrative support to the Chief People Officer.
- Manage heavy calendaring, meeting coordination and planning.
- Perform accurate and timely corporate recordkeeping and completion of expense reports.
- Independently interface with both internal and external high-profile contacts.
- Daily administrative and office management functions.
- Maintains accuracy, consistency and quality in a fast-paced, multi-task environment and is flexible in changing daily workload priorities as directed.
- Takes initiative, is discreet, acts with diplomacy, maintains a professional attitude and make decisions within corporate/department guidelines.
- Demonstrates excellent organizational, interpersonal, leadership, and reasoning skills.
- Handle all aspects of administrative support in a timely and professional manner, including creation/review/revision of memos, letters, presentations, reports, and correspondences.
- Facilitate company meetings and follow up.
- Manage executive schedules and needs across both Microsoft and Apple operating system platforms.
Benefits
- Health, Dental and Vision plans
- 401(k) Match
- Volunteer time off
- Short-term and long-term disability
- Accident, Life and Travel insurance, as well as flexible spending
- Tuition Reimbursement Options
- Employee Assistance Program (EAP)
- Length of Service Awards
- 12-25 vacation days depending on years of service
- 5 sick days
- 6 holidays
- 2 half day holidays
- 2 floating holidays
- 1 inclusion day
- 1 volunteer day
- Medical/Dental/Vision Insurance
- 401(k) Retirement Plan - US RRS Plan – CAN
- Paid Parental Leave
- Paid Holidays and Paid Time Off
- Tuition Reimbursement
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What This Job Offers
Job Type
Full-time
Career Level
Executive
Education Level
High school or GED
